Who are Victoria Selection & Search?
Who we are
¿Quienes somos?
Hayley Gyere
Hayley is the founder of Victoria Selection & Search whose background in recruitment stems from an early exposure to her family's successful London based recruitment firm. She graduated with a degree in International Management and Spanish from the University of Bath, began her career at Morgan Stanley and subsequently joined the investment team at Tressis - a boutique finance house based in Madrid. Whilst developing her career, she noticed demand for quality bilingual search and selection as well as the need for a personalised candidate approach. Hayley speaks both Spanish and English and is passionate about providing excellence to both clients and candidates.
Hayley covers mainly Family Office, Private PA and C-Level support.
Victoria Rodríguez Nind
Victoria joined the Victoria Selection & Search team in 2017. She started as an intern whilst completing her degree in Human Resources and Labour Relations at the Universidad Rey Juan Carlos I and subsequently became a full-time consultant. Thanks to her dual nationality, Victoria speaks a native level of both English and Spanish, which she puts to good use daily with both clients and candidates. Victoria takes the lead on our more junior roles whilst also provides unfaltering support during senior recruitment processes. Victoria prides herself on being approachable and is always willing to go the extra mile to surpass expectations of both candidates and clients.
Victoria covers mainly Private Equity, Investment Banking,Venture Capital and Office Manager roles.
Testimonials
Judit, Remote Office Manager, January 2021 "I am extremely grateful for Hayley's relentless efforts in helping me materialize my dreams to switch from a legal background to the venture capital industry. She really took the time to get to know me better, understand my needs and interests, not only professionally, but on a personal level too. She was probably as excited as me when she found this great opportunity, which - after two months in the position - I can wholeheartedly say proved to be a great cultural fit. She was always available for a call, supported me during the selection processes and always gave hands-on advice as to how to best present myself for a particular position. They are a team with genuine interest in helping you find not just your next job, but really a place where you can truly be yourself."
Danielle, EA to Management Committee, April 2020 “My experience with Victoria Selection & Search was incredibly positive. After an initial meeting with them to express my interest in finding a new professional venture, they kept in constant contact with me over the following several months regarding positions that were a match for my expertise that also met my (admittedly picky) criteria. Upon contacting me for a position of interest, they always provided me all pertinent information in order to determine whether there was real interest on my part to present my CV for consideration, and after all interviews gave me relevant and complete feedback - even clarifying with the hiring company any qualms I may have had after interviewing with them. Working with them was very comfortable, natural and enjoyable, and they are always available to talk or answer questions. I am happy to have had the opportunity to work with such a professional team and wholeheartedly recommend their services.”
José, EA toFounder& CEO, February 2020 “He tenido oportunidad de formar parte del portfolio de candidatos de Victoria Selection&Search desde hace cinco años, a lo largo de los cuales también he colaborado con otras agencias especializadas del sector como candidato en numerosos procesos. A partir de mis distintas experiencias y de la multitud de procesos en los que me he visto involucrado, puedo afirmar sin ningún género de duda que VSS es, con una diferencia que excede lo que puede expresarse con palabras en un medio tan limitado como este, la agencia especializada en búsqueda de roles de asistencia ejecutiva para alta dirección más profesional con la que he tenido ocasión de trabajar. Estoy convencido de que, en el momento actual, es la mejor del mercado desde todos los puntos de vista. La dedicación con la que VSS asume su actividad, la orientación personalizada a sus clientes a un nivel que resulta insólito en el sector y permite a los profesionales de VSS conocer las necesidades del cliente mejor que el propio cliente, así como el nivel de autoexigencia con el que abordan cada proyecto, hacen de VSS un ejemplo de excelencia en su sector.Sin embargo, si destacan por algo aún por encima de todo lo anterior, es por la forma en que seleccionan a sus candidatos; partiendo de un acercamiento que, por encima de todo, se focaliza en la persona, siendo plenamente conscientes de que el mejor profesional, el mejor candidato, es, ante todo, un ser humano, a quien conocen en toda su dimensión para entender plenamente el mejor contexto laboral en el que podrá ofrecer profesionalmente lo mejor de sí mismo. La mayoría de actores en este sector, por volumen de cuota de mercado no pueden permitirse un acercamiento tan en profundidad al candidato, y en muchas ocasiones tampoco tienen ocasión de conocer tan en detalle las circunstancias particulares y necesidades de cada cliente, y es esto lo que definitivamente distingue a VSS de todos sus competidores y hace que sea absolutamente lo opuesto a un supermercado de perfiles para sus clientes o una agencia de colocación para sus candidatos. Por vocación y compromiso, VSS se ha convertido en la compañía más profesionalizada para encontrar a los perfiles de asistencia más adecuados que una empresa pueda necesitar, actuando como el más potente e inteligente eslabón entre el cliente y el candidato, y construyendo una relación de confianza que siempre va más allá del mero proceso de contratación, que empieza antes de que éste se haya materializado y se prolonga mucho después de que el mismo haya terminado.
Son muchos los procesos en los que, a lo largo de todo este tiempo, he tenido oportunidad de participar como candidato con VSS, y uno solo de todos ellos concluyó con mi entrada en la compañía para la que se hizo el proceso.Este hecho, lejos de desalentarme a escribir estas líneas o llevarme a dudar de que los profesionales de VSS fueran los mejores en los que confiar para encontrar un buen puesto de asistente ejecutivo, me ha reafirmado, proceso tras proceso y año tras año, en que el irrenunciable compromiso de VSS, por encima de todo, por encima incluso de cada cliente y de cada candidato, es con la excelencia, con la más escrupulosa ética profesional y con unos valores irrenunciables que les llevan a preferir no cubrir un puesto si no están seguros de contar con la persona adecuada y a no ofrecerte una posición, por buena que a priori esta pudiera parecer, si no tienen el convencimiento absoluto de que se trata de un lugar en el que, por tu perfil, no solo vayas a encajar y a estar bien, sino, sobre todo, vayas a tener oportunidad de realizarte profesionalmente.”
Adriana, February 2020 “Myexperiencewith Victoria Selection&Searchwasextraordinarilydelightful. Havingpreviouslyworkedonbothsidesofthe HR world (recruiting and beingrecruited), I can confidentlysaytheattentionthewomen at Victoria provideisunparalleled, especially in Madrid. Theyhelped me tweakmy resume, workedattentivelytofindthebest match for me, and werebymyside at every step ofthe interview process—theyevencontinuetofollow up with me after beinghired! I cannotrecommendthemany more. Thankyou Hayley and Victoria foryourendlessprofessionalism and warmth.”
Georgie, Bilingual Secretary, September 2019: “Victoria Selection is without a doubt the best recruitment agency I have ever collaborated with. Right from my first introductory meeting, Hayley worked closely with me to make sure I found the perfect fit. I have been consistently impressed with the personalised treatment I have received and her dedication to finding the position that not only corresponds to my professional profile but is also in line with my financial and personal expectations. She and the team really went above and beyond, even down to personal touches like sending a card on my first day in my new position, wishing me good luck. I really can't recommend them enough!”
Minerva, April 2019: “I am very grateful to Victoria Rodríguez, for finding me the right job. She was extremely helpful through the whole process. I could not be happier with my position, exactly what I was looking for, lovely atmosphere, close from home... Thank you very much for your hard and successful work!”
Jeanine, February 2019: “In February 2018 I got in contact with Victoria Selection & Search and I merely have positive things to say about the team! Hayley and Victoria are enthusiastic, kind and helpful professionals who are really there for the candidate. Even after finding the perfect job match for you they stay involved and interested in how you are doing in your new position. I am super happy with all their help and the warm welcome every time I needed to step by their office. If for whatever reason I would need their support again in the future, no doubt that I will contact them again!”
Tatevik, Bilingual Executive Assistant, January 2018: “My experience with Victoria Selection & Search was magnificent and unique. The handling of the whole process was managed professionally and with constant follow-ups from their side. It was a great pleasure to meet and deal with the Victoria Selection team!”
Marieta, Bilingual Office Manager & Executive Assistant, September 2017: “Thank you Victoria Selection & Search for helping me find the best job ever! Hayley and the whole team are amazingly professional and supportive, so candidates like me, feel they are in the best hands. The process of looking for a job is quite stressful, but at Victoria Selection &Search they strive to find the perfect fit for their candidates and, once they do, they really stay there for you, during the whole process, answering all the queries and helping you deal with all those emotions that sometimes may overwhelm you. I really recommend Victoria Selection & Search. Once again, thank you Hayley, Victoria and Anna for all of your support!!”
Irene, Bilingual EA, September 2016:“Sin lugar a dudas, la mejor consultora de selección con la que he trabajado en mis 10 años de experiencia. Nunca había recibido un trato tan personalizado, ni me había sentido tan respaldada. Estoy enormemente agradecida, en especial a Hayley, una excelente profesional, y no sólo eso, sino que también es una delicia como persona y se preocupa día y noche por sus candidatas. Gracias a ella tengo el trabajo que buscaba. Un auténtico 10!”
Hayley Gyere
Hayley es la socia fundadora de Victoria Selection&Search. Su conocimiento del sector proviene de su experiencia adquirida en un negocio familiar, con sede en Londres. Hayley es licenciada en Administración Internacional y Lenguas Modernas por la Universidad de Bath. Comenzó su carrera en Morgan Stanley y posteriormente trabajó en el departamento de inversiones de Tressis. Mientras desarrollaba su carrera laboral, Hayley detectó una creciente demanda deprocesos deselección bilingües de alta calidad y a su vez, la necesidad de un tratamiento más personalizado hacia los candidatos durante un proceso de selección. Hayley habla inglés y castellano.
Hayley cubre puestos de Family Office, Private PA &soporte a Alta Direcciónnivel ejecutivo (C-Suite)
Victoria Rodríguez Nind
Victoria se unió al equipo de Victoria Selection&Search a principios de 2017. Empezó como becaria mientras terminaba su grado en Relaciones Laborales y Recursos Humanos en la Universidad Rey Juan Carlos I, convirtiéndose posteriormente en consultora de selección. Gracias a su doble nacionalidad, Victoria habla inglés y español a nivel nativo, poniéndolo en práctica diariamente tanto con clientes como con candidatos. Además de apoyar en la búsqueda de candidatos senior, Victoria se encargará de liderar nuestros procesos más junior.
Victoria se responsabilizade PrivateEquity, Banca de Inversión y Venture Capital, asícomo office managers.
Testimonials
Judit, Remote Office Manager, January 2021 "I am extremely grateful for Hayley's relentless efforts in helping me materialize my dreams to switch from a legal background to the venture capital industry. She really took the time to get to know me better, understand my needs and interests, not only professionally, but on a personal level too. She was probably as excited as me when she found this great opportunity, which - after two months in the position - I can wholeheartedly say proved to be a great cultural fit. She was always available for a call, supported me during the selection processes and always gave hands-on advice as to how to best present myself for a particular position. They are a team with genuine interest in helping you find not just your next job, but really a place where you can truly be yourself."
Danielle, EA to Management Committee, April 2020 “My experience with Victoria Selection & Search was incredibly positive. After an initial meeting with them to express my interest in finding a new professional venture, they kept in constant contact with me over the following several months regarding positions that were a match for my expertise that also met my (admittedly picky) criteria. Upon contacting me for a position of interest, they always provided me all pertinent information in order to determine whether there was real interest on my part to present my CV for consideration, and after all interviews gave me relevant and complete feedback - even clarifying with the hiring company any qualms I may have had after interviewing with them. Working with them was very comfortable, natural and enjoyable, and they are always available to talk or answer questions. I am happy to have had the opportunity to work with such a professional team and wholeheartedly recommend their services.”
José, EA toFounder& CEO, February 2020 “He tenido oportunidad de formar parte del portfolio de candidatos de Victoria Selection&Search desde hace cinco años, a lo largo de los cuales también he colaborado con otras agencias especializadas del sector como candidato en numerosos procesos. A partir de mis distintas experiencias y de la multitud de procesos en los que me he visto involucrado, puedo afirmar sin ningún género de duda que VSS es, con una diferencia que excede lo que puede expresarse con palabras en un medio tan limitado como este, la agencia especializada en búsqueda de roles de asistencia ejecutiva para alta dirección más profesional con la que he tenido ocasión de trabajar. Estoy convencido de que, en el momento actual, es la mejor del mercado desde todos los puntos de vista. La dedicación con la que VSS asume su actividad, la orientación personalizada a sus clientes a un nivel que resulta insólito en el sector y permite a los profesionales de VSS conocer las necesidades del cliente mejor que el propio cliente, así como el nivel de autoexigencia con el que abordan cada proyecto, hacen de VSS un ejemplo de excelencia en su sector.Sin embargo, si destacan por algo aún por encima de todo lo anterior, es por la forma en que seleccionan a sus candidatos; partiendo de un acercamiento que, por encima de todo, se focaliza en la persona, siendo plenamente conscientes de que el mejor profesional, el mejor candidato, es, ante todo, un ser humano, a quien conocen en toda su dimensión para entender plenamente el mejor contexto laboral en el que podrá ofrecer profesionalmente lo mejor de sí mismo. La mayoría de actores en este sector, por volumen de cuota de mercado no pueden permitirse un acercamiento tan en profundidad al candidato, y en muchas ocasiones tampoco tienen ocasión de conocer tan en detalle las circunstancias particulares y necesidades de cada cliente, y es esto lo que definitivamente distingue a VSS de todos sus competidores y hace que sea absolutamente lo opuesto a un supermercado de perfiles para sus clientes o una agencia de colocación para sus candidatos. Por vocación y compromiso, VSS se ha convertido en la compañía más profesionalizada para encontrar a los perfiles de asistencia más adecuados que una empresa pueda necesitar, actuando como el más potente e inteligente eslabón entre el cliente y el candidato, y construyendo una relación de confianza que siempre va más allá del mero proceso de contratación, que empieza antes de que éste se haya materializado y se prolonga mucho después de que el mismo haya terminado.
Son muchos los procesos en los que, a lo largo de todo este tiempo, he tenido oportunidad de participar como candidato con VSS, y uno solo de todos ellos concluyó con mi entrada en la compañía para la que se hizo el proceso.Este hecho, lejos de desalentarme a escribir estas líneas o llevarme a dudar de que los profesionales de VSS fueran los mejores en los que confiar para encontrar un buen puesto de asistente ejecutivo, me ha reafirmado, proceso tras proceso y año tras año, en que el irrenunciable compromiso de VSS, por encima de todo, por encima incluso de cada cliente y de cada candidato, es con la excelencia, con la más escrupulosa ética profesional y con unos valores irrenunciables que les llevan a preferir no cubrir un puesto si no están seguros de contar con la persona adecuada y a no ofrecerte una posición, por buena que a priori esta pudiera parecer, si no tienen el convencimiento absoluto de que se trata de un lugar en el que, por tu perfil, no solo vayas a encajar y a estar bien, sino, sobre todo, vayas a tener oportunidad de realizarte profesionalmente.”
Adriana, February 2020 “My experiencewith Victoria Selection&Search was extraordinarily delightful. Having previously workedon both sides of the HR world (recruiting and beingrecruited), I can confidently say the attention the women at Victoria provide is unparalleled, especially in Madrid. They helped me tweak my resume, worked attentively to find the best match for me, and were by my side at every step of the interview process -they even continue to follow up with me after being hired! I cannot recommend them any more. Thankyou Hayley and Victoria for your endless professionalism and warmth.”
Georgie, Bilingual Secretary, September 2019: “Victoria Selection is without a doubt the best recruitment agency I have ever collaborated with. Right from my first introductory meeting, Hayley worked closely with me to make sure I found the perfect fit. I have been consistently impressed with the personalised treatment I have received and her dedication to finding the position that not only corresponds to my professional profile but is also in line with my financial and personal expectations. She and the team really went above and beyond, even down to personal touches like sending a card on my first day in my new position, wishing me good luck. I really can't recommend them enough!”
Minerva, April 2019: “I am very grateful to Victoria Rodríguez, for finding me the right job. She was extremely helpful through the whole process. I could not be happier with my position, exactly what I was looking for, lovely atmosphere, close from home... Thank you very much for your hard and successful work!”
Jeanine, February 2019: “In February 2018 I got in contact with Victoria Selection & Search and I merely have positive things to say about the team! Hayley and Victoria are enthusiastic, kind and helpful professionals who are really there for the candidate. Even after finding the perfect job match for you they stay involved and interested in how you are doing in your new position. I am super happy with all their help and the warm welcome every time I needed to step by their office. If for whatever reason I would need their support again in the future, no doubt that I will contact them again!”
Tatevik, Bilingual Executive Assistant, January 2018: “My experience with Victoria Selection & Search was magnificent and unique. The handling of the whole process was managed professionally and with constant follow-ups from their side. It was a great pleasure to meet and deal with the Victoria Selection team!”
Marieta, Bilingual Office Manager & Executive Assistant, September 2017: “Thank you Victoria Selection & Search for helping me find the best job ever! Hayley and the whole team are amazingly professional and supportive, so candidates like me, feel they are in the best hands. The process of looking for a job is quite stressful, but at Victoria Selection &Search they strive to find the perfect fit for their candidates and, once they do, they really stay there for you, during the whole process, answering all the queries and helping you deal with all those emotions that sometimes may overwhelm you. I really recommend Victoria Selection & Search. Once again, thank you Hayley, Victoria and Anna for all of your support!!”
Irene, Bilingual EA, September 2016:“Sin lugar a dudas, la mejor consultora de selección con la que he trabajado en mis 10 años de experiencia. Nunca había recibido un trato tan personalizado, ni me había sentido tan respaldada. Estoy enormemente agradecida, en especial a Hayley, una excelente profesional, y no sólo eso, sino que también es una delicia como persona y se preocupa día y noche por sus candidatas. Gracias a ella tengo el trabajo que buscaba. Un auténtico 10!”
Current Opportunities
Bilingual Front Office Assistant, International Law firm, Madrid (Part-Time)Our client, a prestigious multidisciplinary Law firm are looking for a polished bilingual Front Office Assistant who can provide front office support on a part-time basis during the afternoons.
Working alongside a team of Assistants, responsibilities (among others) include:
- Acting as the face of the firm
- Management of incoming calls and other communications
- Managing travel bookings: flights, hotel and travel bookings for lawyers, according to company protocol
- Organising meeting rooms, receiving visitors and ensuring they are well looked after
- Supervision of office maintenance for common areas, ensuring office facilities always pristine and acting as the go to person for administrative needs
- Physical and electronic archiving
- Coordinate office catering
- Acting as the “go to person” for administrative requirements
- Videoconference set up with various participants
- Liaising with providers to ensure smooth running of the office
- Ordering and managing office and kitchen supplies (stationary, etc.)
Candidates must be comfortable working in English and Spanish and ideally have previous experience in a front of house or administrative role (legal sector viewed favourably). A solid grasp of standard Tech and applications (Office, Mac, GSuite, Zoom, Slack, CRM software, etc.) is required.
The ideal candidate will be well presented, personable and responsible. They will pay attention to detail and enjoy acting as the first point of contact for this smart legal firm.
This role will be undertaken from the office.
Location: Madrid, Castellana
Timetable: 15.00 – 20.00h Part time, afternoons (25hr contract)
Salary: €17,000
Contract: Temporary (6 month). Contract with Law firm directly
Incorporation: Q1 2023
If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 639
Our client, a prestigious British school is currently looking for a polished bilingual (Native English speaking) Assistant to join their team and support their tremendously busy Headmaster and coordinate school Admissions.
Duties are wide reaching and include (however are not limited to):
Personal Assistant Duties:
- Managing the Headmaster’s busy diary (including school and personal appointments)
- Acting as a key contact/ambassador for the school and point of reference for parents, prospective parents, administrative and teaching staff
- Coordinating with the bursar for accounting/financial needs
- Filing expenses
- Coordinating with all departments on behalf of the Headmaster through slack channels
- Organisation of school events (open mornings, individual family visits, school tours etc.)
- Providing ad hoc supported as required for the Headmaster
Admissions Coordinator:
- Processing and managing admissions
- Managing all necessary documentation concerning admissions and ensuring that all is duly complete (school prospectus, enrolment forms, admissions tests)
- Providing follow up on status of admissions for prospective parents
- Coordinating school visits, greeting and guiding prospective parents around the school
- Tracking and maintaining a database showing stages of the admissions process
- Coordinating with school bursar for payments such as enrolment, registration fees, bus charges and lunches
Candidates must be a native English speaker or entirely bilingual (this requirement is non-negotiable). They will hold a strong University degree and manage standard Tech applications with ease (Mac, Numbers, Pages, Slack and Zoom). Other desirable but not essential criteria include previous work experience in a school office/admissions department. Previous exposure or experience of the British education system/curriculum is favourable for this role.
The ideal candidate will be extremely organised, personable and responsible. They will enjoy working with children and in a busy school environment. Impeccable discretion and judgment when presented with sensitive information is paramount for this role.
Location Madrid, La Moraleja
Salary Dependent upon experience + Benefits (extended holiday periods)
Timetable 08.00 – 17.00h
Contract Temporary, June 2023 - May 2024
Incorporation June 2023
If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 637.
Our client, an international Tech firm operating across 11 countries and covering an extensive portfolio digital brands are currently looking for a switched on Bilingual Executive Assistant to provide support to various C-Level Directors based across Europe.
Duties will include but are not limited to:
Calendar / Agenda management
- Managing complex scheduling for various C-level Executives
- Providing a "gatekeeper" role, creating win-win situations for direct access to the Executives’ time
Meeting support
- Assisting with meetings and internal agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers
- Preparing minutes and assisting with the follow up actions from meeting outcomes
- Helping the team make consistent decisions by advising them of historical precedent
Communication
- Email management on behalf of the Executives
- Managing confidential information, composing and preparing confidential correspondence
- Communicating directly, and on behalf of the Executive team
- Expense reports and credit card reconciliation
- Providing a bridge and maintaining a strong working relationship with other departments, verticals and assistants
Issue identification and prioritisation:
- Researching, prioritising, and following up on incoming issues and concerns, including those of a sensitive or confidential nature; determining appropriate course of action, referral, or response
- Prioritising conflicting needs; handling matters proactively, and following-through on projects to successful completion, often with deadline pressures
Travel and event management
- Coordinating and managing travel. Developing detailed and organised travel itineraries and agendas as well as compiling documents for travel-related meetings
- Accompanying or assisting with travel when required
- Organising events such as off-sites, including managing budgets and deadlines
Administrative optimisation
- Taking responsibility for the coordination of the team’s administration
- Developing administration procedures to respond to the operating style of the Managers
- Contributing to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment
Candidates must have a bilingual level of English and Spanish (this role will be carried out in both), hold a relevant University degree and have at least 5 years EA experience in a fast growth firm (technology and consulting backgrounds viewed favourably). They must be Tech savvy and able to use standard tools with ease (Google Suite, VC Software). Previous experience with Executives of differing nationalities and across differing geographies a plus.
The ideal candidate will be perceptive, resourceful and be able to anticipate problems before they arrive. They will be responsible, able to work flexibly with occasional anti-social hours due to team time-zones when traveling and organised.
Location – Hybrid/Remote, Barcelona. Occasional potential European travel required
Salary – Competitive + Bonus + Benefits
Timetable – Full time, 40 hours per week
Incorporation: Q2 2023
Contract: Permanent (subject to trial period)
If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 638.
Our client, a Madrid based Family Office is looking for a Bilingual Personal Assistant, to support family members across various business and personal activities.
Responsibilities will include (but are not limited to):
- Business support:
- Monitor (together with the accounting team) the financial situation of companies, including forecasting and anticipating key payments to be made
- Coordinate specific payments of some companies, getting the approval, and liaise with the financial team to proceed with payments
- Personal assistant support:
- Ensuring smooth running of households (liaising with domestic staff, managing utilities contracts, ensuring bills are paid, following up with local professionals, maintenance, repairs, security, insurance and vehicles, sourcing items for property, monitoring household upgrades, generating monthly household analysis)
- Liaising with the insurance companies, keeping all records and contracts updated
- Negotiating other key contracts (e.g. private jets, maintenance)
- Ad hoc personal tasks as needed by the family
- Coordination with corporate Executive Assistant:
- Work in collaboration with corporate Executive Assistant across areas which require coordination
- Coordinate vacation period with the corporate Executive Assistant to ensure the family is consistently provided with Office and Executive support
Candidates must be fluent in English, Spanish (Additional languages such as Portuguese will be viewed favourably too). A relevant University degree will be valued and previous experience as a PA/EA will be required. Ability to manage standard Tech applications is also required (Mac/Windows, Office and Google packages). The chosen candidate should also have experience in simple financial controlling of companies (e.g. monitoring and anticipating key payments).
The ideal candidate will be a resourceful, flexible and bright. They will enjoy the diversity of the role and should bring a no task to small/large attitude to the role. Discretion is paramount for this position as the selected candidate will be privy to sensitive information.
Location – Madrid, Almagro
Salary –Dependent on experience
Timetable – 9.00h – 18.00h
Contract – Permanent
Office based
Incorporation – Q2 2023
If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 636.
Our client, a reputable British Law firm are looking for a responsible and polished bilingual Front Office Assistant who can provide front office support to the Spanish office.
Responsibilities (among others) include:
- Acting as the first point of contact for the firm
- Managing international call filtering, switchboard and call transfers (English & Spanish)
- Greeting visitors and ensuring they are looked after whilst at the office (English & Spanish)
- Booking & organising meeting rooms for internal and external meetings, setting up videoconferences
- Responsible for meeting upkeep (preparing the meetings, filling with drinks/stationary, ensuring cleanliness, etc.)
- Organising courier service, receiving and classifying deliveries
- Booking catering services for any internal meetings or events
- Elements of credit control, uploading and chasing invoice and providing support to accounting department
- Giving support organising travel and handling documentation
- Supporting team of Assistants with ad-hoc administrative tasks
Candidates should be bilingual in English/Spanish (additional languages also favourable). Relevant studies as well as a professional level of Microsoft Office/standard Tech is also required. Ideally the candidate will have previous experience in a customer service or front office role.
The ideal candidate will be proactive and always willing to help. They will be well presented and approachable as they will act as the first point of contact for the firm.
Location - Madrid, Castellana
Schedule – (Part time) 15.00h – 20.00h
Salary – Dependant on experience
Contract - Permanent
Incorporation - Immediate
If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 635.
Our client, a boutique Legal firm are looking for a polite and personable bilingual Team Assistant to support their Madrid office.
Responsibilities (among others) include:
- Day-to-day management and administration of the office
- PA duties for various partners (travel, accommodation, light calendar management)
- Formatting & amending legal documentation (track changes)
- Managing the office switchboard (telephone reception)
- Front of house duties (greeting clients) and acting as key point of contact
- Ordering office materials and speaking to suppliers (kitchen supplies, stationary)
- Preparing and sending invoices
- Managing expenses and petty cash
- Organising any company event (Christmas lunch, etc.)
- Electronic and physical archiving of legal documents
- General office support and ad hoc secretarial tasks
Candidates must be bilingual in English/Spanish and must be comfortable with standard Tech and the Microsoft office package. Previous experience in a legal environment is a plus. Candidates should have completed secretarial studies and have experience in a similar role.
The ideal candidate will be a self-starter who is able to work independently.They should be personable, positive and well presented as they will act as the first point of contact for the firm.
This position is 100% office based.
Location – Madrid, Castellana
Salary – Between €22,000 - €28,000 (Dependent on experience)
Timetable – Monday – Thursday 09.00 – 19.30h, Friday 09.00 – 15.00h
Contract – Permanent (subject to probation period)
If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 633.
Our client, a renowned British Law firm are looking for a proactive bilingual Team
Assistant to assist two Executive Assistants and their respective legal teams.
Among others, duties will include:
• Agenda management support, travel logistics & scheduling meetings
• Covering Executive Assistance duties across both departments when required
• Open matters on the system, manage client contacts and ensure all information
up to date
• Translations, formatting and amending legal documentation (track changes)
• Expense reports
• Printing, scanning and binding documents
• Electronic and physical archiving
• Support in monthly billing
• Providing general administrative support for both busy teams
Candidates must be bilingual in English/Spanish, hold a credible University degree or
have completed secretarial studies. Candidates must be confident with the Microsoft
Office package and enjoy working in a deadline driven environment. At least two years’
previous experience as an Assistant or support role is a prerequisite for this position.
The ideal candidate must be energetic, able to work under pressure and be a fast
learner. This role is ideal for an ambitious junior candidate looking for a busy role with
international exposure.
Location – Almagro, Madrid (Potential option for ½ days a week WFH, once
adjustment period is complete)
Salary – €22,000 – €25,000 (Dependent on experience) +Benefits
Timetable – 10.30h – 19.00h
Contract – Permanent
Incorporation – Q2 2023
If you are interested in this role, send a copy of your English CV to
info@victoriaselection.es quoting Reference 631.
Our client, an international investment firm is looking for a polished bilingual Executive Assistant who can provide both extensive administrative support for their investment team based in Milan as well as managing the local office. Current office space is a 130sqm with c.10 employees, however, the client is in the process of relocating to a larger 500sqm office as the team grows.
Among others, duties will include:
Executive Assistant
- EA duties for the Managing Partner and investment team who continuously travel across Europe and the Americas
- Managing agendas, flights, accommodation and transfers
- Organising international conference call set up across various time zones
- Assisting with printing and binding of presentations, greeting clients
- Organising materials for meetings (videoconference, meeting rooms, presentations)
- Managing expenses and prepare weekly, monthly and quarterly reports
- Developing relationships with client EAs
Office Manager
- Managing office and facilities in line with standards set by the company including ensuring the local office is always clean, tidy and stocked with necessary and customary office supplies
- Coordinating with the Barcelona office and other European offices
- Act as the greeting person between executives, employees, clients and external visitors
- Filing documentation electronically
- Organising catering services and other ad hoc administrative requirements
Candidates must be bilingual in English/Italian (Spanish a plus), ideally have completed secretarial studies/have University Degree and be comfortable managing the Microsoft Office package. Candidates should have at least 4/5 years’ previous experience, ideally in the investment banking or finance sectors.
The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must have a positive and friendly, approachable character and be a perfectionist with the wherewithal to deal with top level clients.
Location – Milan Salary – Competitive (+ discretionary bonus) Timetable – Full time Contract – Permanent (subject to trial period) Incorporation – Q1 2023
If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 614.
CONTACT US
+34 911 124 597
Calle Ayala 4, 7 Izq, Madrid
Gran Via Carles III, 98, planta 10, Barcelona
