ES | EN

Victoria Selection & Search is a boutique recruitment firm that specialises exclusively in the search and placement of bilingual Personal Assistants, Office Managers and support staff.

In today's international workplace, we at VSS understand the ever growing need for English and Spanish speaking administrative staff - notably bilingual secretaries and PAs.

We aim to facilitate the recruitment process for both client and candidate and pride ourselves on our personal and bespoke approach.

We successfully place candidates in a wide range of sectors across Spain (notably Banking, Law, Consulting, Real Estate and Private Equity).

If you are an employer looking to recruit please click here

If you are a candidate looking to further your career click here

Victoria Selection&Search es una de las únicas agencias de reclutamientoespecializado en puestos de asistentes bilingües en Madrid.

VSS está enfocada exclusivamente en la búsqueda y selección de asistentes personales (secretariado, Personal Assistant, ExecutiveAssistant, TeamAssistant, Office Manager, recepción…) en un entorno bilingüe.

En VSSentendemos la creciente necesidad que existe de encontrar personal administrativo capaz de desenvolverse sin problemas tanto en inglés como en español.

El objetivo es facilitar los procesos de selección de personal administrativo para nuestros clientes y para nuestros candidatos, de forma personalizada y a medida.

Nuestros clientes y candidatos se encuentran distribuidos en un amplio rango de sectores (principalmente despachos de abogados, banca, consultorías, inmobiliaria yPrivateEquity en España).

Si es usted un empleador en búsqueda de personal, por favor haga click aquí.

Si es usted un candidato en busca de oportunidades laborales, por favor haga click aquí.

 

Current Opportunities

Bilingual Team Assistant, Private Equity, Madrid

Our client, a Barcelona based Private Equity firm is looking for an independent Bilingual Team Assistant to help manage their new office in Madrid. 

Responsibilities (among others) include:

  • Agenda management for team located in Madrid
  • Acting as the face of the firm, greeting visitors and telephone reception
  • Managing office and kitchen supplies (stationary, copier etc.)
  • Liaising with providers to insure smooth running of Madrid office
  • Teleconference and Videoconference set up with various participants
  • Constant contact with head office in Barcelona, liaising on a daily basis
  • Booking Flights, trains, hotels etc. for partners
  • Developing relationships with client EAs to facilitate smooth organization of meetings and conference calls
  • Follow up on ongoing projects
  • Assisting with back office tasks as required (expense reports, database and adding contacts to the database)
  • Ad hoc secretarial tasks as and when required by team

Candidates must have an entirely bilingual level of English/Spanish (Catalan a plus) a relevant University degree/Secretarial studies and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 2/3 years’ experience in a similar industry. 

The ideal candidate will be able to work independently as there may be periods when they will be on their own. They should be proactive, comfortable with a wide array of tasks and confident.

 

Location – Madrid, Castellana

Salary – Dependent on Experience

Timetable – 09.00 – 18.00h

Contract – Permanent (subject to trial period)

Incorporation – Spring 2020

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 464

Bilingual Executive Assistant, Private Equity, Barcelona

Our client, an esteemed Private Equity firm is looking for a bright and proactive Bilingual Executive Assistant to help manage their Barcelona Office.

 

Responsibilities (among others) include:

  • Agenda management for partners and calendar support for the investment team, anticipating schedule conflicts and prioritising key objectives
  • Teleconference and Videoconference set up with various participants
  • Booking Flights, hotels etc. for partners ad investment team
  • Liaising with clients and developing relationships with client EAs to facilitate smooth organization of meetings and conference calls
  • Scheduling meetings and reserving meeting rooms
  • Prepare documentation: pitches, NDAs etc.
  • Greeting clients and visitors & ensuring they are looked after whilst at the office
  • Expense reports for partners
  • Managing office and kitchen supplies (stationary, copier etc.) and liaising with providers
  • Assisting with the organisation of Offsites and company events, managing catering requests
  • Assisting with back office tasks as required (expense reports, database and adding contacts to the database)
  • Ad hoc secretarial tasks as and when required by team

 

Candidates must have an entirely bilingual level of English/Spanish (Catalan a plus) a relevant University degree/Secretarial studies and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 2/3 years’ experience in a similar, deadline driven industry.

 

The ideal candidate will be proactive and able to take the initiative. They should be personable, resilient and able to switch gears at a moment’s notice.

 

Location – Barcelona, Diagonal

Salary – Dependent on Experience

Timetable – Full time

Contract – Permanent (subject to trial period)

Incorporation – Spring 2020

 

If you are interested in this role, send a copy of your English CV to

info@victoriaselection.es quoting Reference 463

 

 

Bilingual Executive Assistant, Executive Search, Madrid

Our client, a leading global Executive Search firm is looking to hire an Executive Assistant to provide seamless support to two Senior Partners.

Responsibilities (among others) will include:

  • Managing two agendas, meetings and international travel for the partners
  • Coordinating meetings with executive level clients and candidates (Board level, Presidents, Country Managers, Managing Directors)
  • Working across different countries and time zones
  • Compiling candidate reports in English and Spanish
  • Ensuring the CRM system is up to date and monitoring processes from start to finish
  • Preparing correspondence, PowerPoint presentations, engagement letters, NDAs and pitches in English
  • Taking meeting minutes
  • Welcoming & receiving visitors for high profile meetings
  • Gatekeeping and international call filtering
  • Invoices, follow up and expenses
  • Conference call and videoconference set up
  • Develop working relationships with clients and candidates to facilitate searches for the partners

Candidates must have an entirely bilingual level of English/Spanish, a relevant University degree and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 6 years’ experience supporting a partner in either the Executive search/consulting/banking/legal sectors.

The ideal candidate will be resilient, a natural networker, able to switch gears at a moment's notice and able to work productively in a deadline-driven environment. They must be a team player, direct and purposeful in all verbal and non-verbal communication and fully understand the importance of developing lasting business relationships.

 

Location: Madrid

Salary: Competitive

Timetable: 09.00 – 18.00

Incorporation: ASAP

Contract: Permanent (subject to trial period)

 

If you would like to apply for this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 462

 

Bilingual Office Manager/Operations Coordinator, International Law firm, Madrid

Our client, a boutique legal practice, is looking for an Office Manager/Operations Coordinator to ensure the smooth running of their busy Madrid office. 

Reporting directly to the Director of the Madrid office, responsibilities (among others) will include:

  • Complete management and administration of the workplace, ensuring the smooth running of the Madrid office
  • Attend management meetings and ensure objectives related to the workspace and operations are actioned
  • Acting as point of contact for international headquarters and local administration firm (gestoría)
  • HR: Recruitment and hiring of new staff, onboarding for new joiners, payroll and employment contracts
  • Accounts: manage payments to suppliers, support with invoicing and follow up
  • Company policy: implementing company policy on a local level as outlined by international headquarters
  • Facilities: Negotiate supplier contracts such as rental, insurance, cleaning, IT equipment 
  • Compliance: ensuring local and international compliance and legal obligations are met
  • Documentation: assisting with engagement letters and necessary follow up
  • PA support: Light support to Director of office as required

Candidates must be entirely bilingual in English/Spanish (please do not send your CV if you do not fulfil the language requirements), have a high level of numeracy, dominate the Microsoft Office package, hold a strong University Degree (ideally business/management related) and have over 4 years previous experience in an Office Manager/Operations role in the consulting/legal sectors.

The ideal candidate will be versatile and tremendously proactive. They should be able to effectively follow up on initiatives to ensure that operational objectives are met.

 

Location – Madrid

Salary – €30,000 - €40,000 (dependent on experience)

Timetable – 09.00 – 18.00  

Contract – Permanent

 

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 454.

Bilingual Office Host, Real Estate, Madrid

Our client, a leading multinational Real Estate firm is looking for a proactive, Bilingual Front Office Host to work in their Madrid office (maternity cover).

Responsibilities include:

Reception/Host

  • Acting as the face of the firm and first point of contact, greeting visitors and managing reception (English and Spanish)
  • Booking and preparing meeting rooms and ordering necessary supplies, ensuring that all meeting rooms are kept in pristine condition and prepared before use (glassware, water bottles, etc.)
  • Answering switchboard and redirecting as necessary (Akkadian software)
  • Manage catering requests, couriers and deliveries
  • Organising Video Conferences for employees and clients
  • Organising welcome-pack and lockers for new joiners as well as security cards for visitors (coordinate with those who manage the building)
  • CRM system: input supplier information and ensure that database is up to date
  • Assist Office Manager with event organisation and hosting as and when required
  • Helping to promote a collaborative and sociable environment

Candidates must be bilingual in English/Spanish and be able to manage the Microsoft Office package with ease (notably Excel). They should have around 2 years previous experience in a front office, front of house (hospitality) or a public relations position.

It is essential that the chosen candidate is sociable, approachable and has a positive outlook. The must enjoy developing relationships and act as a “friendly face” in the office. They should be able to think on their feet and be well presented.

Location: Madrid, Castellana

Salary: €20,000

Timetable: Full time

Contract: Maternity Cover (4-6 months)

 

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 456.

Bilingual Student Recruitment Intern - Victoria Selection & Search

We are looking for a student intern to join our small team in our Madrid office based just off the Castellana (Calle Ayala). This is an exciting part-time opportunity for a proactive student who is looking for a true insight as to how a busy, small business works. Our office is English speaking.

 

Tasks (among many others) will include:

-        Scheduling meetings and calls for consultants and candidates, managing a constantly changing calendar (Google Calendar, Gmail & Telephone)

-        CV screening, scheduling candidate interviews over the telephone

-        Welcoming candidates for meetings, attending interviews with consultants and following up

-        Managing and update CRM system/database (Bullhorn) ensuring all documentation is recorded with precision

-        Booking and preparing meeting rooms

-        Formatting CVs

-        Identifying potential business leads and following up (LinkedIn)

-        Answering the telephone in English and Spanish and filtering calls

-        Assisting with MailChimp mail outs and Surveys (Google Forms)

-        Assisting with ad hoc administrative tasks as and when required (petty cash, helping purchase office supplies, organising team lunches/Christmas presents etc.)

 

The ideal candidate will be a “people person” who thrives in a busy office and is willing to get “stuck in”. Being a small and young team of 3 consultants, it’s essential that the chosen intern is proactive, flexible and able to switch gears quickly. They must us  Microsoft Excel, Word, and G Suite with ease.

 

*Before applying, please ensure that your University is able to sign a placement agreement*

 

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Salary – Travel & lunch expenses covered

Incorporation - June 2020 or September 2020 

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.