Our client, the Madrid subsidiary of one of Europe’s best-regarded intellectual property specialists is looking for a reliable bilingual Paralegal/Administrative to join their team on a permanent contract.

Responsibilities (among others) include: Presentation and processing of patent applications, monitoring the application process, reviewing official documentation and communication, preparing formal documents, informing international clients about the status of the process, opening records both electronically and physically, continuous communication with the various European offices and international associates, budgeting & preparing invoices, electronic and physical archiving and general administrative support.

Candidates must be entirely bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree and have at least 2 years previous experience in a Paralegal/Administrative role.

The ideal candidate must be able to manage strict deadlines, be meticulous with attention to detail and be able to effectively prioritise a full workload.

Location – Madrid, Castellana.

Salary – €21,000+

Timetable – 09.00h – 18.00h

Contract – 6 months trial period + incorporation

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 470.

Our client, a multinational firm, is looking for an exceptional Trilingual (Catalan, Spanish, English) Executive Assistant to provide top level support to the President who is based between Barcelona and London.

Acting as the “right hand” of the President, responsibilities (among others) will
include:
Presidential Support
 Act as the “link” between the President and the shareholders (Family
Office)
 Seamless organisation of agenda and meetings
 Scheduling meetings, teleconferences and videoconferences across time
zones & geographies
 Organising point-to-point domestic and international travel
arrangements (flights, transfers, visas, passports)
 Acting as the “link” between Barcelona and London based operations
 Preparing board meetings, preparing necessary documentation and
distributing accordingly
 Inbox, telephone and correspondence management in Catalan, Spanish
and English
 Compose and review written communication, reports, presentations and
spreadsheets
 Planning and execution of small number of external events (venue,
catering, attendees etc.)
Business Support (English)
 Seamless organisation of business agenda (often subject to last minute
changes)
 Project management: manage multiple projects simultaneously, drive
and track completion of key deliverables and follow-up on outstanding
initiatives
 Expense reports, reconciliation of credit card statements, physical/digital
archiving and ad hoc administrative tasks
Private support
 Personal trips and private errands for individual and family based
between 2 countries
 Ensuring the smooth running of the residence (maintenance, repairs,
household staff, renovations, insurance, vehicles)
 Liaising with other members of team across countries for private
residences, property investment portfolio and business ventures
 Ensure the smooth running of personal/family life
The selected candidate will be a Trilingual Catalan/Spanish/English speaker.
This prerequisite is non-negotiable. They will hold a credible degree and must
have at least 5-10 years’ previous experience supporting a HNWI, CEO or
President in an international environment. Previous experience in a Family

Office will also be regarded favourably. They must be able to manage both Mac
and PC, GSuite and Microsoft software.

The ideal candidate will be discreet, tremendously personable and display
utmost professionalism at all times. It is essential that the selected candidate is
tactful, empathetic and able to converse appropriately with shareholders and
clients. A “no task to big/small”, flexible attitude is essential as well the ability to
grasp concepts quickly.

Location – Barcelona (including fortnightly travel to London)
Salary – Competitive
Timetable – Full time (Flexibility required)
Incorporation – Autumn/Winter 2020
Contract: Permanent (Subject to trial period)

*Initial Interviews for this role to take place via Video Conference. Interviews will be undertaken in person when appropriate to do so*

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 468.

Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched on bilingual Office Manager to support their driven team.

Among others, duties will include:

• Agenda, flights, hotel and travel bookings for investment associates based in various European offices, always according to company protocol
• Reporting, expense reports and credit card reconciliation using Excel
• Supporting finance department with back office tasks and liaison with external gestoría
• Videoconferences, conference calls, data room set up for investment team
• Liaising with Office Manager/Executive Assistant in other European offices, acting as key contact for administrative needs
• Develop relationships with client’s EAs to facilitate meeting organisation and act as key point of contact
• Managing and archiving documentation with utmost discretion and care (NDAs, pitches, surrounding documentation for M&A transactions)
• Organising meeting rooms, receiving visitors, managing switchboard and incoming telephone calls
• Liaising with providers/suppliers, establish relationships and follow up (e.g. catering, insurance, stationary, cleaning, building maintenance)
• Ensure office facilities always pristine and acting as the go to person for administrative needs

Candidates must be bilingual in English/Spanish (French and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office, Gsuite, Slack and Zoom. Candidates should have at least 3/4 years’ previous experience in buy/sell side M&A, investment management or management consulting.

The ideal candidate will have a “no task too large/small” attitude, be diligent, responsible and tremendously discreet.

Location – Barcelona, Diagonal

Salary – Dependent on experience 

Timetable – 09.00 – 18.00h

Contract – Permanent (subject to trial period)

Incorporation – Autumn 2020

**Interviews to take place both via Video Conference and subsequently in person" 

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 467.

ON HOLD UNTIL FURTHER NOTICE

We are looking for a student intern to join our small team in our Madrid office based just off the Castellana (Calle Ayala). This is an exciting part-time opportunity for a proactive student who is looking for a true insight as to how a busy, small business works. Our office is English speaking.

Tasks (among many others) will include:

-        Scheduling meetings and calls for consultants and candidates, managing a constantly changing calendar (Google Calendar, Gmail & Telephone)

-        CV screening, scheduling candidate interviews over the telephone

-        Welcoming candidates for meetings, attending interviews with consultants and following up

-        Managing and update CRM system/database (Bullhorn) ensuring all documentation is recorded with precision

-        Booking and preparing meeting rooms

-        Formatting CVs

-        Identifying potential business leads and following up (LinkedIn)

-        Answering the telephone in English and Spanish and filtering calls

-        Assisting with MailChimp mail outs and Surveys (Google Forms)

-        Assisting with ad hoc administrative tasks as and when required (petty cash, helping purchase office supplies, organising team lunches/Christmas presents etc.)

The ideal candidate will be a “people person” who thrives in a busy office and is willing to get “stuck in”. Being a small and young team of 3 consultants, it’s essential that the chosen intern is proactive, flexible and able to switch gears quickly. They must us  Microsoft Excel, Word, and G Suite with ease.

*Before applying, please ensure that your University is able to sign a placement agreement*

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Salary – Travel & lunch expenses covered

Incorporation - June 2020 or September 2020 

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.