Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a meticulous bilingual Document Controller to support their driven team.

Among others, duties will include:

• Establish and implement digital and physical archiving systems alongside COO
• Assist with templates, systems and manage requests for documentation
• Assist with the transfer of documentation from European offices to the Barcelona office (central hub)
• Workflows of documentation for simultaneous projects (from bid to completion and management)
• Ensure timely delivery of detailed documentation whilst adhering to established operating procedures
• Applying the appropriate care and discretion whilst dealing with information of a strictly confidential nature

Candidates must be bilingual in English/Spanish, hold a relevant University Degree (Information management or Librarianship viewed favourably) be adept with industry specific tools as well as Microsoft Office, Gsuite, Slack and Zoom. Candidates should have previous experience in a similar role.   

The ideal candidate will thorough, scrupulous and exceptionally discreet. They must be comfortable working in a small team and willing to undertake tasks in other areas of the business if required.

Location – Barcelona, Diagonal

Salary – Dependent on experience 

Timetable – 09.00 – 14.00h

Contract – Permanent (subject to trial period)

Incorporation – Autumn 2020

**Interviews to take place both via Video Conference and subsequently in person" 

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 474

Our client, an exciting Venture Capital firm at a key growth phase are currently looking for an ambitious bilingual Office Manager/Team Assistant to support their team between (Madrid, London and Paris). Please note, this position will be conducted remotely.

Among others, duties will include:

1. General Administrative tasks for the team

-        Agenda management for the team

-        Travel arrangements and logistics for the team

-        Acting as first point of contact for sales providers and negotiating supplier contracts

-        Managing main inbox and enquires

-        Managing occasional events

-        Invoicing, expense reports and credit card reconciliation

-        Liaising with gestoria

-        Distribution lists and sending of mass emails

-        Acting as a “go to person” for any administrative task required

2. Managing Relationship with Portfolio companies

-      Daily communication in English and Spanish

-      Sending through documentation in English & Spanish (contracts, compliance and regulatory material, documentation, reports, press releases)

-      Continuous follow up to make sure tasks are actioned

-      Digital archiving of all documentation 

Candidates must have a bilingual level of Spanish and English (this is essential as this role is primarily undertaken in English) and hold a credible Degree. They should have previous experience in a similar Assistant role, be proficient with office (Excel) and be able to grasp new tech and applications with ease (Mac, GSuite, Zoom, Slack). 

The ideal candidate will be extremely proactive and comfortable working independently. They will be incredibly organised and show a genuine interest/passion for the Venture Capital/start-up sector.

This is an ideal role for someone looking for a fast moving, forward-thinking environment. Being an agile firm, this role offers career progression and flexibility.

Location – Madrid (up to first year remote working), then from central Madrid based office

Salary – €25,000

Timetable – 09.00 – 15.00h (Flexibility required)

Contract – Permanent

Incorporation – ASAP

If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 472.

Our client, a boutique Law firm is looking for a proactive, Bilingual Receptionist to work in their Madrid office in Barrio Salamanca on a part-time basis.

Responsibilities (among others) include:

• Acting as the first point of contact for the firm
• Managing the switchboard and directing calls appropriately
• Greeting clients and visitors and ensuring they are looked after whilst at the office
• Scheduling meetings and reserving meeting rooms
• Managing office supplies (stationary, copier etc.) and liaising with providers
• Receiving and shipping letters and courier packages
• Assisting with back office tasks as required (expense reports, database and adding contacts to the database)
• Ad hoc secretarial tasks and providing support to the team of EAs
• If the candidate has prior experience giving conversational English lessons, the role will include teaching hours for a couple of hours a week

Candidates must have a bilingual level of English, High level of Spanish, a relevant University degree/Secretarial studies and a professional level of Microsoft Office. Ideally the candidate will have previous experience in a customer facing role or as an English teacher.

The ideal candidate will be proactive and always willing to help. They will be well presented as they will act as the first point of contact for the firm.

Location: Madrid, Barrio Salamanca Salary: Dependent on experience Timetable: 09.30 – 14.00h (twice a week from 8.30 – 14.00h) Contract: Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 471.

Our client, the Madrid subsidiary of one of Europe’s best-regarded intellectual property specialists is looking for a reliable bilingual Paralegal/Administrative to join their team on a permanent contract.

Responsibilities (among others) include: Presentation and processing of patent applications, monitoring the application process, reviewing official documentation and communication, preparing formal documents, informing international clients about the status of the process, opening records both electronically and physically, continuous communication with the various European offices and international associates, budgeting & preparing invoices, electronic and physical archiving and general administrative support.

Candidates must be entirely bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree and have at least 2 years previous experience in a Paralegal/Administrative role.

The ideal candidate must be able to manage strict deadlines, be meticulous with attention to detail and be able to effectively prioritise a full workload.

Location – Madrid, Castellana.

Salary – €21,000+

Timetable – 09.00h – 18.00h

Contract – 6 months trial period + incorporation

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 470.

Our client, a multinational firm, is looking for an exceptional Trilingual (Catalan, Spanish, English) Executive Assistant to provide top level support to the President who is based between Barcelona and London.

Acting as the “right hand” of the President, responsibilities (among others) will
include:
Presidential Support
 Act as the “link” between the President and the shareholders (Family
Office)
 Seamless organisation of agenda and meetings
 Scheduling meetings, teleconferences and videoconferences across time
zones & geographies
 Organising point-to-point domestic and international travel
arrangements (flights, transfers, visas, passports)
 Acting as the “link” between Barcelona and London based operations
 Preparing board meetings, preparing necessary documentation and
distributing accordingly
 Inbox, telephone and correspondence management in Catalan, Spanish
and English
 Compose and review written communication, reports, presentations and
spreadsheets
 Planning and execution of small number of external events (venue,
catering, attendees etc.)
Business Support (English)
 Seamless organisation of business agenda (often subject to last minute
changes)
 Project management: manage multiple projects simultaneously, drive
and track completion of key deliverables and follow-up on outstanding
initiatives
 Expense reports, reconciliation of credit card statements, physical/digital
archiving and ad hoc administrative tasks
Private support
 Personal trips and private errands for individual and family based
between 2 countries
 Ensuring the smooth running of the residence (maintenance, repairs,
household staff, renovations, insurance, vehicles)
 Liaising with other members of team across countries for private
residences, property investment portfolio and business ventures
 Ensure the smooth running of personal/family life
The selected candidate will be a Trilingual Catalan/Spanish/English speaker.
This prerequisite is non-negotiable. They will hold a credible degree and must
have at least 5-10 years’ previous experience supporting a HNWI, CEO or
President in an international environment. Previous experience in a Family

Office will also be regarded favourably. They must be able to manage both Mac
and PC, GSuite and Microsoft software.

The ideal candidate will be discreet, tremendously personable and display
utmost professionalism at all times. It is essential that the selected candidate is
tactful, empathetic and able to converse appropriately with shareholders and
clients. A “no task to big/small”, flexible attitude is essential as well the ability to
grasp concepts quickly.

Location – Barcelona (including fortnightly travel to London)
Salary – Competitive
Timetable – Full time (Flexibility required)
Incorporation – Autumn/Winter 2020
Contract: Permanent (Subject to trial period)

*Initial Interviews for this role to take place via Video Conference. Interviews will be undertaken in person when appropriate to do so*

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 468.

ON HOLD UNTIL FURTHER NOTICE

We are looking for a student intern to join our small team in our Madrid office based just off the Castellana (Calle Ayala). This is an exciting part-time opportunity for a proactive student who is looking for a true insight as to how a busy, small business works. Our office is English speaking.

Tasks (among many others) will include:

-        Scheduling meetings and calls for consultants and candidates, managing a constantly changing calendar (Google Calendar, Gmail & Telephone)

-        CV screening, scheduling candidate interviews over the telephone

-        Welcoming candidates for meetings, attending interviews with consultants and following up

-        Managing and update CRM system/database (Bullhorn) ensuring all documentation is recorded with precision

-        Booking and preparing meeting rooms

-        Formatting CVs

-        Identifying potential business leads and following up (LinkedIn)

-        Answering the telephone in English and Spanish and filtering calls

-        Assisting with MailChimp mail outs and Surveys (Google Forms)

-        Assisting with ad hoc administrative tasks as and when required (petty cash, helping purchase office supplies, organising team lunches/Christmas presents etc.)

The ideal candidate will be a “people person” who thrives in a busy office and is willing to get “stuck in”. Being a small and young team of 3 consultants, it’s essential that the chosen intern is proactive, flexible and able to switch gears quickly. They must us  Microsoft Excel, Word, and G Suite with ease.

*Before applying, please ensure that your University is able to sign a placement agreement*

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Salary – Travel & lunch expenses covered

Incorporation - June 2020 or September 2020 

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.