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Victoria Selection & Search is a boutique recruitment firm that specialises exclusively in the search and placement of bilingual Personal Assistants, Office Managers and support staff.

In today's international workplace, we at VSS understand the ever growing need for English and Spanish speaking administrative staff - notably bilingual secretaries and PAs.

We aim to facilitate the recruitment process for both client and candidate and pride ourselves on our personal and bespoke approach.

We successfully place candidates in a wide range of sectors across Spain (notably Banking, Law, Consulting, Real Estate and Private Equity).

If you are an employer looking to recruit please click here

If you are a candidate looking to further your career click here

Victoria Selection&Search es una de las únicas agencias de reclutamientoespecializado en puestos de asistentes bilingües en Madrid.

VSS está enfocada exclusivamente en la búsqueda y selección de asistentes personales (secretariado, Personal Assistant, ExecutiveAssistant, TeamAssistant, Office Manager, recepción…) en un entorno bilingüe.

En VSSentendemos la creciente necesidad que existe de encontrar personal administrativo capaz de desenvolverse sin problemas tanto en inglés como en español.

El objetivo es facilitar los procesos de selección de personal administrativo para nuestros clientes y para nuestros candidatos, de forma personalizada y a medida.

Nuestros clientes y candidatos se encuentran distribuidos en un amplio rango de sectores (principalmente despachos de abogados, banca, consultorías, inmobiliaria yPrivateEquity en España).

Si es usted un empleador en búsqueda de personal, por favor haga click aquí.

Si es usted un candidato en busca de oportunidades laborales, por favor haga click aquí.

 

Current Opportunities

Bilingual Executive Assistant to Chairman & CEO, Madrid

Our client, a busy media firm is currently looking for an eloquent and switched on Bilingual Executive Assistant to the Chairman and CEO.

 Acting as the “right hand” of the CEO, responsibilities (among others) will include:

  • Acting as the first point of contact and link between the CEO, clients, third parties and employees
  • Full inbox, correspondence management for CEO’s corporate and personal communications (both outgoing and incoming). Managing all communication and respond to all communication on behalf of CEO
  • Seamless organisation of rigorous professional and personal agenda (often subject to last minute changes)
  • Gatekeeping and filtering of all personal and corporate calls
  • Scheduling meetings, teleconferences and videoconferences across time zones
  • Managing international travel logistics (flights, transfers, visas, passports)
  • Physical/digital archiving and organisation, managing electronic devices
  • Expense reports, reconciliation of credit card statements and assisting with management personal finances and investment portfolio
  • Ensuring the smooth running of various residences in various global locations (legal contracts, negotiation with providers, maintenance, design, repairs, household staff, renovations, insurance, vehicles)
  • Ensure the smooth running of the office (negotiation with providers, maintenance, design, repairs, insurance)
  • Translations of texts and reports (English/Spanish)
  • Oversee personal projects and assist family with personal tasks as required
  • Event organisation
  • Proactively anticipate the needs of the CEO and take action accordingly

Candidates must have a bilingual level of English/Spanish, a relevant University degree, advanced level of Microsoft Office. It is essential that candidates hold a minimum of 5 years’ experience supporting a CEO or HNWI or President, ideally in a fast-paced environment. Additional languages and experience in Wealth management also viewed favourably.

The ideal candidate will be tremendously proactive, eloquent and receptive. It’s imperative that they are able to switch between personal and corporate tasks at a moment’s notice. This role is for a candidate with resilience and calm manner.

 

Location – Madrid, Barrio Salamanca

Salary – Dependent on Experience

Timetable – Full time (Flexibility required; potential travel spontaneous travel required)

Contract – Permanent

Incorporation – Immediate *Urgent hire*

Driving License required

Please note incorporation will take place directly in the office. This is NOT a remote role. Inteviews with VSS will also take place in person. 

If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 469.

Trilingual Executive Assistant to President, Barcelona/London

Our client, a multinational firm, is looking for an exceptional Trilingual (Catalan, Spanish, English) Executive Assistant to provide top level support to the President who is based between Barcelona and London.

Acting as the “right hand” of the President, responsibilities (among others) will
include:
Presidential Support
 Act as the “link” between the President and the shareholders (Family
Office)
 Seamless organisation of agenda and meetings
 Scheduling meetings, teleconferences and videoconferences across time
zones & geographies
 Organising point-to-point domestic and international travel
arrangements (flights, transfers, visas, passports)
 Acting as the “link” between Barcelona and London based operations
 Preparing board meetings, preparing necessary documentation and
distributing accordingly
 Inbox, telephone and correspondence management in Catalan, Spanish
and English
 Compose and review written communication, reports, presentations and
spreadsheets
 Planning and execution of small number of external events (venue,
catering, attendees etc.)
Business Support (English)
 Seamless organisation of business agenda (often subject to last minute
changes)
 Project management: manage multiple projects simultaneously, drive
and track completion of key deliverables and follow-up on outstanding
initiatives
 Expense reports, reconciliation of credit card statements, physical/digital
archiving and ad hoc administrative tasks
Private support
 Personal trips and private errands for individual and family based
between 2 countries
 Ensuring the smooth running of the residence (maintenance, repairs,
household staff, renovations, insurance, vehicles)
 Liaising with other members of team across countries for private
residences, property investment portfolio and business ventures
 Ensure the smooth running of personal/family life
The selected candidate will be a Trilingual Catalan/Spanish/English speaker.
This prerequisite is non-negotiable. They will hold a credible degree and must
have at least 5-10 years’ previous experience supporting a HNWI, CEO or
President in an international environment. Previous experience in a Family

Office will also be regarded favourably. They must be able to manage both Mac
and PC, GSuite and Microsoft software.

The ideal candidate will be discreet, tremendously personable and display
utmost professionalism at all times. It is essential that the selected candidate is
tactful, empathetic and able to converse appropriately with shareholders and
clients. A “no task to big/small”, flexible attitude is essential as well the ability to
grasp concepts quickly.

Location – Barcelona (including fortnightly travel to London)
Salary – Competitive
Timetable – Full time (Flexibility required)
Incorporation – Autumn/Winter 2020
Contract: Permanent (Subject to trial period)

*Initial Interviews for this role to take place via Video Conference. Interviews will be undertaken in person when appropriate to do so*

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 468.

Bilingual Office Manager/Team Assistant, Private Equity, Barcelona

Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched on bilingual Office Manager to support their driven team.

Among others, duties will include:

  • Agenda, flights, hotel and travel bookings for investment associates based in various European offices, always according to company protocol
  • Reporting, expense reports and credit card reconciliation using Excel
  • Supporting finance department with back office tasks and liaison with external gestoría
  • Videoconferences, conference calls, data room set up for investment team
  • Liaising with Office Manager/Executive Assistant in other European offices, acting as key contact for administrative needs
  • Develop relationships with client’s EAs to facilitate meeting organisation and act as key point of contact
  • Managing and archiving documentation with utmost discretion and care (NDAs, pitches, surrounding documentation for M&A transactions)
  • Organising meeting rooms, receiving visitors, managing switchboard and incoming telephone calls
  • Liaising with providers/suppliers, establish relationships and follow up (e.g. catering, insurance, stationary, cleaning, building maintenance)
  • Ensure office facilities always pristine and acting as the go to person for administrative needs

 

Candidates must be bilingual in English/Spanish (French and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office, Gsuite, Slack and Zoom. Candidates should have at least 3/4 years’ previous experience in buy/sell side M&A, investment management or management consulting.

The ideal candidate will have a “no task too large/small” attitude, be diligent, responsible and tremendously discreet.

Location – Barcelona, Diagonal

Salary – Dependent on experience (+ discretionary bonus)

Timetable – 09.00 – 18.00h

Contract – Permanent (subject to trial period)

Incorporation – Summer 2020

**Interviews to take place via Video Conference. Potential remote start due to current COVID19 situation**

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 467.

Bilingual Student Recruitment Intern - Victoria Selection & Search

ON HOLD UNTIL FURTHER NOTICE

We are looking for a student intern to join our small team in our Madrid office based just off the Castellana (Calle Ayala). This is an exciting part-time opportunity for a proactive student who is looking for a true insight as to how a busy, small business works. Our office is English speaking.

 

Tasks (among many others) will include:

-        Scheduling meetings and calls for consultants and candidates, managing a constantly changing calendar (Google Calendar, Gmail & Telephone)

-        CV screening, scheduling candidate interviews over the telephone

-        Welcoming candidates for meetings, attending interviews with consultants and following up

-        Managing and update CRM system/database (Bullhorn) ensuring all documentation is recorded with precision

-        Booking and preparing meeting rooms

-        Formatting CVs

-        Identifying potential business leads and following up (LinkedIn)

-        Answering the telephone in English and Spanish and filtering calls

-        Assisting with MailChimp mail outs and Surveys (Google Forms)

-        Assisting with ad hoc administrative tasks as and when required (petty cash, helping purchase office supplies, organising team lunches/Christmas presents etc.)

 

The ideal candidate will be a “people person” who thrives in a busy office and is willing to get “stuck in”. Being a small and young team of 3 consultants, it’s essential that the chosen intern is proactive, flexible and able to switch gears quickly. They must us  Microsoft Excel, Word, and G Suite with ease.

 

*Before applying, please ensure that your University is able to sign a placement agreement*

 

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Salary – Travel & lunch expenses covered

Incorporation - June 2020 or September 2020 

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.