Victoria Selection & Search is a boutique recruitment firm that specialises exclusively in the search and placement of bilingual Personal Assistants, Office Managers and support staff.
In today's international workplace, we at VSS understand the ever growing need for English and Spanish speaking administrative staff - notably bilingual secretaries and PAs.
We aim to facilitate the recruitment process for both client and candidate and pride ourselves on our personal and bespoke approach.
We successfully place candidates in a wide range of sectors across Spain (notably Banking, Law, Consulting, Real Estate and Private Equity).
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Victoria Selection&Search es una de las únicas agencias de reclutamientoespecializado en puestos de asistentes bilingües en Madrid.
VSS está enfocada exclusivamente en la búsqueda y selección de asistentes personales (secretariado, Personal Assistant, ExecutiveAssistant, TeamAssistant, Office Manager, recepción…) en un entorno bilingüe.
En VSSentendemos la creciente necesidad que existe de encontrar personal administrativo capaz de desenvolverse sin problemas tanto en inglés como en español.
El objetivo es facilitar los procesos de selección de personal administrativo para nuestros clientes y para nuestros candidatos, de forma personalizada y a medida.
Nuestros clientes y candidatos se encuentran distribuidos en un amplio rango de sectores (principalmente despachos de abogados, banca, consultorías, inmobiliaria yPrivateEquity en España).
Si es usted un empleador en búsqueda de personal, por favor haga click aquí.
Si es usted un candidato en busca de oportunidades laborales, por favor haga click aquí.
Our client, a busy media firm is currently looking for an eloquent and switched on Bilingual Executive Assistant to the Chairman and CEO.
Acting as the “right hand” of the CEO, responsibilities (among others) will include:
Candidates must have a bilingual level of English/Spanish, a relevant University degree, advanced level of Microsoft Office. It is essential that candidates hold a minimum of 5 years’ experience supporting a CEO or HNWI or President, ideally in a fast-paced environment. Additional languages and experience in Wealth management also viewed favourably.
The ideal candidate will be tremendously proactive, eloquent and receptive. It’s imperative that they are able to switch between personal and corporate tasks at a moment’s notice. This role is for a candidate with resilience and calm manner.
Location – Madrid, Barrio Salamanca
Salary – Dependent on Experience
Timetable – Full time (Flexibility required; potential travel spontaneous travel required)
Contract – Permanent
Incorporation – Immediate *Urgent hire*
Driving License required
Please note incorporation will take place directly in the office. This is NOT a remote role. Inteviews with VSS will also take place in person.
If you are interested in this role, please send a copy of your English CV to email@example.com quoting Reference 469.
Our client, a multinational firm, is looking for an exceptional Trilingual (Catalan, Spanish, English) Executive Assistant to provide top level support to the President who is based between Barcelona and London.
Acting as the “right hand” of the President, responsibilities (among others) will
Act as the “link” between the President and the shareholders (Family
Seamless organisation of agenda and meetings
Scheduling meetings, teleconferences and videoconferences across time
zones & geographies
Organising point-to-point domestic and international travel
arrangements (flights, transfers, visas, passports)
Acting as the “link” between Barcelona and London based operations
Preparing board meetings, preparing necessary documentation and
Inbox, telephone and correspondence management in Catalan, Spanish
Compose and review written communication, reports, presentations and
Planning and execution of small number of external events (venue,
catering, attendees etc.)
Business Support (English)
Seamless organisation of business agenda (often subject to last minute
Project management: manage multiple projects simultaneously, drive
and track completion of key deliverables and follow-up on outstanding
Expense reports, reconciliation of credit card statements, physical/digital
archiving and ad hoc administrative tasks
Personal trips and private errands for individual and family based
between 2 countries
Ensuring the smooth running of the residence (maintenance, repairs,
household staff, renovations, insurance, vehicles)
Liaising with other members of team across countries for private
residences, property investment portfolio and business ventures
Ensure the smooth running of personal/family life
The selected candidate will be a Trilingual Catalan/Spanish/English speaker.
This prerequisite is non-negotiable. They will hold a credible degree and must
have at least 5-10 years’ previous experience supporting a HNWI, CEO or
President in an international environment. Previous experience in a Family
Office will also be regarded favourably. They must be able to manage both Mac
and PC, GSuite and Microsoft software.
The ideal candidate will be discreet, tremendously personable and display
utmost professionalism at all times. It is essential that the selected candidate is
tactful, empathetic and able to converse appropriately with shareholders and
clients. A “no task to big/small”, flexible attitude is essential as well the ability to
grasp concepts quickly.
Location – Barcelona (including fortnightly travel to London)
Salary – Competitive
Timetable – Full time (Flexibility required)
Incorporation – Autumn/Winter 2020
Contract: Permanent (Subject to trial period)
*Initial Interviews for this role to take place via Video Conference. Interviews will be undertaken in person when appropriate to do so*
If you are interested in this role, send a copy of your English CV to firstname.lastname@example.org quoting Reference 468.
Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched on bilingual Office Manager to support their driven team.
Among others, duties will include:
Candidates must be bilingual in English/Spanish (French and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office, Gsuite, Slack and Zoom. Candidates should have at least 3/4 years’ previous experience in buy/sell side M&A, investment management or management consulting.
The ideal candidate will have a “no task too large/small” attitude, be diligent, responsible and tremendously discreet.
Location – Barcelona, Diagonal
Salary – Dependent on experience (+ discretionary bonus)
Timetable – 09.00 – 18.00h
Contract – Permanent (subject to trial period)
Incorporation – Summer 2020
**Interviews to take place via Video Conference. Potential remote start due to current COVID19 situation**
If you are interested in this role, send a copy of your English CV to email@example.com quoting Reference 467.
ON HOLD UNTIL FURTHER NOTICE
We are looking for a student intern to join our small team in our Madrid office based just off the Castellana (Calle Ayala). This is an exciting part-time opportunity for a proactive student who is looking for a true insight as to how a busy, small business works. Our office is English speaking.
Tasks (among many others) will include:
- Scheduling meetings and calls for consultants and candidates, managing a constantly changing calendar (Google Calendar, Gmail & Telephone)
- CV screening, scheduling candidate interviews over the telephone
- Welcoming candidates for meetings, attending interviews with consultants and following up
- Managing and update CRM system/database (Bullhorn) ensuring all documentation is recorded with precision
- Booking and preparing meeting rooms
- Formatting CVs
- Identifying potential business leads and following up (LinkedIn)
- Answering the telephone in English and Spanish and filtering calls
- Assisting with MailChimp mail outs and Surveys (Google Forms)
- Assisting with ad hoc administrative tasks as and when required (petty cash, helping purchase office supplies, organising team lunches/Christmas presents etc.)
The ideal candidate will be a “people person” who thrives in a busy office and is willing to get “stuck in”. Being a small and young team of 3 consultants, it’s essential that the chosen intern is proactive, flexible and able to switch gears quickly. They must us Microsoft Excel, Word, and G Suite with ease.
*Before applying, please ensure that your University is able to sign a placement agreement*
Location – Madrid
Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)
Contract – Internship + Convenio (You must provide a University agreement)
Salary – Travel & lunch expenses covered
Incorporation - June 2020 or September 2020
To apply for this internship, please send your CV to "firstname.lastname@example.org" with "Bilingual Student Intern" as the subject.