Our client, a busy entrepreneur, is currently looking for a trustworthy Executive Assistant who can provide support across various business ventures (on a part time basis).

Responsibilities (among others) will include: assisting the Finance Director of one of the portfolio companies (expense reports, bank reconciliation, invoicing, excel reports), acting as the key contact for portfolio companies, submitting weekly reports, liaising with accounting firm (gestoría) to manage payroll for portfolio firms, ordering bank transfers, documentation and archiving (electronic and physical), organising events (invitations, licenses, follow up, etc.) assisting entrepreneur with travel planning and communicating over time zones whilst overseas (one week per month), monitoring ongoing projects and ensuring that deadlines are met and providing ad hoc support to this entrepreneur and various business ventures.

The ideal candidate will be numerate and a self-starter. They should be able to work independently and be able to take the initiative. It’s important that the individual grasps the various business lines and communicates effectively. Previous experience in a similar, multitasking role is a plus. Bilingual English and Fluent French a plus.

Location – Barrio Salamanca

Salary – Dependent on Experience

Timetable – 09.00 – 14.00h (part time)

Contract – Permanent (subject to trial period)

Incorporation – Autumn 2019 

If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 437.

Our client, a global Private Equity firm, is currently looking for a motivated, Bilingual Executive Assistant to support various Associates across different business lines (Private Equity, Infrastructure and Real Estate). 

Responsibilities (among others) will include: managing the various Associates’ extensive agenda and travel arrangements (80% of workload) this includes worldwide travel, scheduling meetings across global time zones, management of complicated travel and trips (flights, hotel and coordination) conference calls set up across time zones, development of relationships with EAs of potential investors, current investors and worldwide team of in house EAs. Coordinating with European headquarters, organise materials for meetings (videoconference, iPad setup, data rooms, presentations) and providing ad hoc support as required.

Candidates must have at least 2 years’ experience working as an EA, ideally in the banking (M&A, legal or consulting sector). They must hold a strong University Degree and have an advanced knowledge of the Microsoft Office package (PowerPoint, Excel).   

It is essential that candidates are bilingual, as this role is predominately English speaking. Candidates must be proactive, assertive and energetic. They will grow to fully understand the private equity industry.

Location – Madrid

Salary – €30,000 + Discretionary Bonus + Exceptional benefit package

Timetable – Full time 09.00 – 18.00h

Incorporation – ASAP

Contract: Indefinite

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 434

Our client, a prestigious British multidisciplinary Law firm are looking for a polished bilingual Team Assistant who can provide support to their busy team of Lawyers.

Responsibilities (among others) include:

• Acting as the “face” of the firm and the first point of contact
• Organising flights, travel and accommodation for team of Lawyers
• Call filtering, switchboard and call transfers with European wide clients (English)
• Greeting & assisting visitors (English & Spanish)
• Conference call set up for Lawyers
• Ordering office supplies and dealing with providers
• Preparing office materials & organising meeting rooms
• Completing timesheets and compiling expense reports
• Electronic and physical archiving
• Organising catering services and office events
• Organising security passes
• Ad-Hoc administrative tasks as required

Candidates must be bilingual in English/Spanish, ideally have completed secretarial studies, dominate the Microsoft Office package, hold a credible University degree and have at least 1/2 year’s previous experience in an administrative/secretarial role, ideally in the legal/consulting sectors.

The ideal candidate must be diligent and pay attention to detail.

Location:  Madrid, Castellana

Timetable:  11.00 – 20.00h

Salary:  €22,000 - €25,000

Contract: Permanent (subject to trial period)

Incorporation:  Immediate

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 438.

Our client, a growing legal firm are looking for a bright bilingual Paralegal to assist a busy, close knit, team.

Responsibilities (among others) include: Providing administrative support to fee earners, drafting and editing applications and cases, monitoring the cases and working to deadlines, proofreading legal documentation, reviewing contracts, formatting documentation, informing international clients about the status of the process, opening records both electronically and physically, preparing invoices, electronic and physical archiving and general administrative support.

Candidates must be entirely bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree and have at least 2 years previous experience in a Paralegal/Administrative role. The ideal candidate must be able to manage strict deadlines, have a keen eye to detail and be able to effectively prioritise a full workload.

Location – Madrid, Azca

Salary – €18k - €20k

Timetable – 09.00 – 14.00h / 16.00 – 19.00h

Contract – Permanent (subject to trial period)

Incorporation – Immediate

If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 435

Our client, an international specialist consultancy firm is looking for a polished Bilingual (Native English speaking) PA & Office Assistant to provide support in their Barcelona based office. 

Responsibilities (among others) include:

• Acting as the front face of the company, in the office and through telephone and e-mail
• PA to President & Managing Director (calendars, appointments, personal & business travel, liaising with domestic suppliers/housekeepers)
• Organising all company travel
• Managing all company suppliers
• Sending couriers
• Drafting standard operating procedures for internal processes
• Maintaining all office supplies (kitchen, office equipment, IT, etc.)
• Managing all admin processes for accounting purposes:
  • Supplier invoices & expenses
  • Staff credit card expenses
  • Petty cash
• Managing use of company car by checking availability, managing calendar and ensuring km are correctly recorded; organising maintenance, refuelling and cleaning
• Managing company subscriptions
• Maintaining internal filing systems
• Troubleshooting minor IT technical problems; liaising with external IT supplier
• Monitoring monthly company mobile phone bill and reporting to Managing Director
• Organisation of team building activities 2x per year
• Covering for other admin staff when out of office
• Taking on overspill of work from admin department
• Maintaining a strong working relationship with other relevant departments, contributing to team building; liaising with internal staff at all levels
• Any other duties as may reasonably be required and that fall within the scope and range of a PA/admin role 

The selected candidate will be a Native English Speaker with a bilingual level of Spanish (this is essential as the office is 100% English speaking). They will hold a credible degree, previous experience in a similar role and will be comfortable managing both Mac and PC and Microsoft Office. 

The ideal candidate will be efficient, proactive and discreet. A professional, pleasant approach is essential given that the selected will act as the “face” of this reputable firm.  

Location – Barcelona (Sant Cugat)

Salary – Dependent on experience + benefits (subject to trial period)

Timetable – 08.30 – 17.30h

Contract: 6 months + incorporation

Incorporation – Autumn 2019 

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 436.

Our client, a leading investment firm are looking for an Executive Assistant to support the Real Estate Services Management Director & team based in Barcelona.

Responsibilities (among others) will include: Managing the agenda for the Director and team, organising meetings and any necessary travel for the team, acting as the first point of contact and communicating with landlords, tenants and maintenance service provider for any repair issues, dealing with day to day Estate Management queries, providing helpdesk assistance for both Landlords and Tenants, liaising with European Headquarters in English, physical and electronic archiving, documentation management (rental contracts), receiving visitors, organising couriers and acting as the “go to” person for any administrative need the team may have.

Candidates must have an entirely bilingual level of English/Spanish and Italian, a relevant University degree and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 3-5 years’ supporting a senior team. Previous experience in the Real Estate/Property management sector is a plus.

The ideal candidate will extremely organised, comfortable liaising with a wide range of stakeholders/collaborators and able to work independently.  

Location: Barcelona

Salary: Between €30,000 - €40,000

Timetable: 09.00 – 18.00

Contract: Open ended contract 

Incorporation: ASAP

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting reference 433.

Our client, a leading global Executive Search firm is looking to hire an Executive Assistant to provide unfaltering support to a Senior Partner.

Responsibilities (among others) will include: Managing the agenda, meetings and international travel for the partner, executive level clients and candidates (Board level, Presidents, Country Managers, Managing Directors) scheduling meetings with clients and candidates across different countries and time zones, compiling candidate reports in English and Spanish, ensuring the CRM system is up to date and monitoring processes from start to finish, preparing correspondence, engagement letters, NDAs and pitches in English, taking meeting minutes, welcoming & receiving visitors for high profile meetings gatekeeping and international call filtering, invoices and expenses,conference call and videoconference set up and develop working relationships with clients and candidates to facilitate searches for the partner.

Candidates must have an entirely bilingual level of English/Spanish, a relevant University degree and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 3-5 years’ experience supporting a partner in a consulting/client facing sector.

The ideal candidate will personable, a natural networker, used to managing peaks of work and thrive working in an ever-changing work environment. They must be a team player, display extraordinary interpersonal skills and fully understand the importance of developing lasting business relationships.

Location: Barcelona

Salary: Dependent on experience

Timetable: 09.00 – 18.15

Incorporation: Autumn 2019

Contract: Permanent (subject to trial period)

If you would like to apply for this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 429.

Our client, a boutique advisory firm, are looking for a competent Bilingual Team Assistant to support the CEO, Office Manager and Team.

Responsibilities (among others) will include: Organising all international travel, transfers, hotels, logistics and travel budget for CEO and team of analysts (80% of workload), secretarial duties: agenda for partner, transcribing emails, scheduling calls, assisting Head of Operations with: purchases, purchase orders, invoicing, telephone calls, database management, managing deliveries and couriers, management of the building (organising cleaners, contact with manager of the property), contact with providers, supervising system backup and printing/binding presentations.  

Candidates must be bilingual in English/Spanish, should be numerate and must be comfortable with the Microsoft Office package. Previous with suppliers, invoicing and expenses will be viewed favourably.

The ideal candidate will be willing to learn, flexible and responsible. They must be able to work within a close knit team and be calm/resourceful when faced with last minute obstacles.

Location – Madrid, Pio Xii

Salary - €25,000 - €28,000

Timetable – Full time

Contract – Permanent

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting reference 432.

Our client, a boutique investment advisory firm is looking for a bright and proactive Bilingual Junior Office Manager to help manage their Madrid Office.

Responsibilities (among others) include: Agenda management for the 5 partners and 3 director (in English and Spanish, 2 being native English speakers), supporting the COO and Head of Admin, extensive travel and logistics for the team, greeting clients (investors) and visitors, telephone reception and organisation of meetings, organising Board meetings, liaising with other offices (Milan, Paris, Lisbon), managing office and kitchen supplies (stationary etc.), management of IT tasks (liaising with external providers) and onboarding of new staff, organising company and team building events (summer offsite, dinners…), preparing and sending invoices, managing expenses, supervision of social benefits for employees (language courses, Ticket Guardería…), receiving and shipping courier packages, documentation management, NDAs and archiving and any ad hoc secretarial task as required.

Candidates must be entirely bilingual (this requirement is non-negotiable as the MD and Director are native English speakers). They must have at least some experience in a similar sector and should hold a University Degree.  They must manage the Microsoft Office package (notably Excel) with ease.

The ideal candidate will be proactive, resilient and able to take the initiative. They should be personable, positive and well presented as they will act as the first point of contact for the firm.

Location – Madrid, Castellana

Salary – Dependent on experience

Timetable – 09.00 – 19.00h

Contract – Permanent (subject to trial period)

Incorporation – November/December 2019

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 430

Our client, an international HNWI based across various countries, is looking for an exceptional Bilingual (Native English Speaking) Personal Assistant to provide support from the Madrid based office.

Responsibilities (among others) include:

• Complex agenda and inbox management, flights, visas, travel, personalised trips and private errands for family based in 3 countries, restaurant bookings, coordinating meetings across various countries and time zones
• Ensuring the smooth running of the Spanish residence (maintenance, repairs, household staff, renovations, insurance, vehicles)
• Liaising with other members of team across countries for private residences, property investment portfolio and business ventures
• Review, translate (Spanish to English) and summarise legal and final documentation
• Attend Madrid based meetings on behalf of the HNWI, produce summaries and act as a decision maker. Act as “eyes and ears” in Madrid
• Researching potential projects and ventures, following up and monitoring progress and completion
• Provide personal IT support (setting up devices)
• Ensure the smooth running of both private and personal life

 The selected candidate will be a Native English Speaker with a bilingual level of Spanish. They will hold a credible degree and must have at least 5-10 years’ previous experience supporting a HNWI or Senior Director in an international environment. They must be able to manage both Mac and PC, Cloud Storage, Microsoft Office and filing systems.

The ideal candidate will be meticulously organised, able to deal with a large amount of information, be confident and exceptionally discreet. This is a full on position for an ambitious PA with energy. A “no task to big/small” attitude is essential as well the ability to grasp concepts quickly.

Location – Madrid

Salary – Competitive + Bonus

Timetable – Full time (Flexibility required)

Incorporation – Autumn 2019

Contract: Permanent (Subject to trial period)

If you would like to apply for this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 425

Our client, an international investment firm is looking for a polished bilingual Executive Assistant who can provide extensive administrative support for their team based in Milan.

Among others, duties will include: EA duties for the Managing Director and  investment team who continuously travel between Milan and Barcelona (agenda management, flights, accommodation, transfers and expense reports), international conference call set up across various time zones,  coordinating with the head Barcelona office and other European offices, developing relationships with client EAs, assisting with presentations, greeting clients, preparing office materials, filing documentation electronically, organise materials for meetings (videoconference, data rooms, presentations) organising catering services and acting as the “go to person” for ad hoc administrative requirements.

Candidates must be bilingual in English/Italian (Spanish a plus), ideally have completed secretarial studies/have University Degree and be comfortable managing the Microsoft Office package. Candidates should have at least 4/5 years’ previous experience, ideally in the banking or finance sectors.

The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must have the wherewithal to deal with top level clients.

Location – Milan

Salary – Competitive (+ discretionary bonus)

Timetable – Full time

Contract – Permanent (subject to 3 trial period)

Incorporation – Autumn 2019

If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 426

Our client, a Barcelona based international investment firm is looking for a polished bilingual Executive Assistant who can provide extensive administrative support to their busy team.

Among others, duties will include: EA duties for the team such as agenda management, flights, accommodation, transfers and expense reports (60% of workload), international conference call set up across various time zones,  coordinating with various European offices and developing relationships with client EAs, assisting with presentations, greeting clients (the chosen candidate will sit next to the current receptionist at the entrance of the office), preparing office materials, filing documentation electronically, organise materials for meetings (videoconference, data rooms, presentations) organising catering services and acting as the “go to person” for ad hoc administrative requirements.

Candidates must be bilingual in English/Spanish, ideally have completed secretarial studies/have University Degree and dominate the Microsoft Office package. Candidates should have at least 4/5 years’ previous experience in the banking, consulting or legal sectors.

The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must show initiative and must ensure all administrative needs of this impressive firm are met.

Location – Barcelona, Diagonal

Salary – Competitive (+ discretionary bonus)

Timetable – Full time

Contract – Permanent (subject to 3 trial period)

Incorporation – Autumn 2019

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 423.

Victoria Selection & Search is looking for a student intern to join our team in our Madrid office, just off the Castellana. This is an exciting part-time opportunity. It will be a hands-on position in an English speaking office.

Tasks (among many others) will include:

·       CV screening, scheduling candidate interviews

·       Scheduling of meetings and calls for consultants and candidates

·       Identifying potential business leads and contacting prospective clients

·       Carrying out research on market trends

·       Managing and update CRM system/database

·       Answering the telephone in English and Spanish and filtering calls

·       Welcoming candidates, attending registration interviews and follow up

·       Booking and preparing meeting rooms

·       Managing documentation with care

·       Formatting CVs

·       Assisting with MailChimp and SurveyMonkey

·       Assisting with ad hoc administrative tasks when required

The ideal candidate will be a motivated and ambitious individual who is bilingual in English and Spanish (the office language is English). They should be willing to learn, flexible and must be confident whilst speaking on the telephone.

Before applying, please ensure that your University is able to sign a placement agreement.

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Incorporation – Immediate

Should you wish to apply for this role, please send a motivation email and your CV to info@victoriaselection.es with the subject: VSS Intern. We look forward to hearing from you.