Our client, a busy immigration firm are looking for a bright bilingual Paralegal to work in their close knit, team.

Responsibilities (among others) include: Providing administrative support to fee earners, drafting and editing applications and cases, monitoring the cases and working to deadlines, proofreading legal documentation, reviewing contracts, formatting documentation, informing international clients about the status of processes, opening records both electronically and physically, preparing invoices, electronic and physical archiving and general administrative support.

Candidates must be entirely bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree and have at least 6 months/1  year previous experience in an administrative role.  

The ideal candidate must be able to manage  deadlines, have a keen eye to detail and be able to effectively prioritise a full workload.

 Location – Madrid, Bernabeu Salary – €17/18k

Timetable – 09.00 – 14.00h / 16.00 – 19.00h

Contract – Permanent (subject to trial period)

Incorporation – Immediate

If you are interested in this role, send a copy of your English CV to info@victoriaselection.esquoting Reference 422.

Our client, an international specialist consultancy firm is looking for a polished Bilingual (Native English speaking) PA & Office Assistant to provide support in their Barcelona based office. 

Responsibilities (among others) include:

• Acting as the front face of the company, in the office and through telephone and e-mail
• PA to President & Managing Director (calendars, appointments, personal & business travel, liaising with domestic suppliers/housekeepers)
• Organising all company travel
• Managing all company suppliers
• Sending couriers
• Drafting standard operating procedures for internal processes
• Maintaining all office supplies (kitchen, office equipment, IT, etc.)
• Managing all admin processes for accounting purposes:
  • Supplier invoices & expenses
  • Staff credit card expenses
  • Petty cash
• Managing use of company car by checking availability, managing calendar and ensuring km are correctly recorded; organising maintenance, refuelling and cleaning
• Managing company subscriptions
• Maintaining internal filing systems
• Troubleshooting minor IT technical problems; liaising with external IT supplier
• Monitoring monthly company mobile phone bill and reporting to Managing Director
• Organisation of team building activities 2x per year
• Covering for other admin staff when out of office
• Taking on overspill of work from admin department
• Maintaining a strong working relationship with other relevant departments, contributing to team building; liaising with internal staff at all levels
• Any other duties as may reasonably be required and that fall within the scope and range of a PA/admin role 

The selected candidate will be a Native English Speaker with a bilingual level of Spanish (this is essential as the office is 100% English speaking). They will hold a credible degree, previous experience in a similar role and will be comfortable managing both Mac and PC and Microsoft Office. 

The ideal candidate will be efficient, proactive and discreet. A professional, pleasant approach is essential given that the selected will act as the “face” of this reputable firm.  

Location – Barcelona (Sant Cugat)

Salary – Dependent on experience + benefits (subject to trial period)

Timetable – 08.30 – 17.30h

Contract: 6 months + incorporation

Incorporation – September 2019 

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 419.

Our client, an international specialist consultancy firm is looking for a driven Bilingual (Native English speaking) Admin Coordinator to provide support in their Barcelona based office.

Supporting the Admin & HR Director, responsibilities (among others) will include:

• Answering & directing telephone calls
• Correcting timesheets
• Adding company expenses billable to clients on the database
• Invoicing
• Digitalisation of admin processes on the database; liaising with database supplier
• Drafting, proofreading and editing documents in English
• Preparing and editing correspondence, communications, presentations and other documents in English
• Internal communications
• Assisting in the creation and editing of content for the website, social media, newsletter, etc
• Assisting in publishing marketing material in line with marketing plan
• Assisting with the implementation of marketing campaigns
• Updating company database and customer relationship management systems (CRM)
• Assisting in the creation of graphic content, mock-ups, email campaigns, etc.
• Liaising with other staff members on behalf of the Directors
• Maintaining a strong working relationship with other relevant departments, contributing to team building; liaising with internal staff at all levels
• Covering for admin staff when out of office (e.g. for accounting purposes, organisation of trips, etc.).
• Covering overspill of work from admin department
• Any other duties as may reasonably be required and that fall within the scope and range of an administrative/PA role

The selected candidate will be a Native English Speaker with a bilingual level of Spanish (this is essential as the office is 100% English speaking). They will hold a credible degree, be numerate and have previous experience in a similar administrative position. The selected candidate must be comfortable working on a Mac and PC, be adept with Microsoft Office and able to grasp company software packages with ease.

The ideal candidate will be meticulously organised, articulate, have a keen eye for detail and be able to work to deadlines. 

Location – Barcelona (Sant Cugat)

Salary – Dependent on experience + benefits (subject to trial period)

Timetable – 08.30 – 17.30h

Contract: 6 months + incorporation

Incorporation – September 2019 

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 420.

Our client, a market leader in independent investment is looking for an exceptional Executive Assistant to support a team of Directors of Investor Relations and Business Development.

Responsibilities (among others) will include: Managing the Directors’ complicated agenda and extensive travel arrangements (80% of workload) this includes worldwide travel (flights, private transfers, coordinating with travel agent, hotels, visas), scheduling meetings and complex conference calls across global time zones, conference call set up across time zones with current and potential Private Equity investors  such as pension funds and insurance groups), develop relationships with EAs of potential investors and internal administrative staff to facilitate interdepartmental scheduling, documentation and correspondence in English and Spanish (data rooms, presentations, financial reports), organise materials for meetings (videoconference, iPad setup, data rooms, presentations), complete database backups to ensure information is securely managed and provide ad hoc support to Chairman’s team as required.

Candidates must have at least 5 years’ experience working as an EA in financial services, (Private Equity or M&A), they must be numerate, preferably hold a strong University Degree and have an advanced knowledge of the Microsoft Office package (PowerPoint, Excel).  

Candidates must be bilingual as this role is conducted in both in English and Spanish. They must be able to work in alongside another EA (team of 2) and be able to develop professional relationships (given that this is a role in a business development). They will fully understand what investor relations entail, be results focused and able to handle confidential information with the utmost discretion.

Location – Madrid, Castellana

Salary – Competitive + Bonus + Benefit package

Timetable – Full time 09.00 – 18.30h (Full time)

Incorporation – September 2019

Contract: Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 416.

Our client, a boutique investment firm who specialise in the renewable energy sector is looking for a bright and proactive Bilingual Junior Office Manager to help manage their Madrid Office.

Responsibilities (among others) include:

• Greeting investors, clients and visitors
• Run the reception, telephone reception and organisation of meetings
• Booking travel through agent and calendar management
• Managing office supplies (stationary etc.)
• Organising Board meetings
• Organising company events (Christmas dinner etc.)
• Management of IT tasks (liaising with external providers)
• Receiving and shipping courier packages
• Documentation management and archiving
• Supporting the team with submission of statistics, and legal registries
• Carrying out ad hoc secretarial tasks as required

Candidates must be entirely bilingual or have an exceptionally high level of Spanish and English. They must have at least 1-2 years’ in a similar sector and should hold a University Degree/ have completed Secretarial studies.  They must manage the Microsoft Office package (notably Excel) with ease.

The ideal candidate will be tremendously proactive and must able to take the initiative. They must be a team player who has no problem with a variety of tasks. They must demonstrate a positive, hands – on attitude to help this company achieve their exciting objectives.  

Location – Madrid, Castellana

Salary – €22,000 + Bonus

Timetable – 09.00 – 18.30h

Contract – Permanent (subject to trial period)

Incorporation – July 2019

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 412

Victoria Selection & Search is looking for a student intern to join our team in our Madrid office, just off the Castellana. This is an exciting part-time opportunity. It will be a hands-on position in an English speaking office.

Tasks (among many others) will include:

·       CV screening, scheduling candidate interviews

·       Scheduling of meetings and calls for consultants and candidates

·       Identifying potential business leads and contacting prospective clients

·       Carrying out research on market trends

·       Managing and update CRM system/database

·       Answering the telephone in English and Spanish and filtering calls

·       Welcoming candidates, attending registration interviews and follow up

·       Booking and preparing meeting rooms

·       Managing documentation with care

·       Formatting CVs

·       Assisting with MailChimp and SurveyMonkey

·       Assisting with ad hoc administrative tasks when required

The ideal candidate will be a motivated and ambitious individual who is bilingual in English and Spanish (the office language is English). They should be willing to learn, flexible and must be confident whilst speaking on the telephone.

Before applying, please ensure that your University is able to sign a placement agreement.

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Incorporation – Immediate

Should you wish to apply for this role, please send a motivation email and your CV to info@victoriaselection.es with the subject: VSS Intern. We look forward to hearing from you.