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Victoria Selection & Search is a boutique recruitment firm that specialises exclusively in the search and placement of bilingual Personal Assistants, Office Managers and support staff.

In today's international workplace, we at VSS understand the ever growing need for English and Spanish speaking administrative staff - notably bilingual secretaries and PAs.

We aim to facilitate the recruitment process for both client and candidate and pride ourselves on our personal and bespoke approach.

We successfully place candidates in a wide range of sectors across Spain (notably Banking, Law, Consulting, Real Estate and Private Equity).

If you are an employer looking to recruit please click here

If you are a candidate looking to further your career click here

Victoria Selection&Search es una de las únicas agencias de reclutamientoespecializado en puestos de asistentes bilingües en Madrid.

VSS está enfocada exclusivamente en la búsqueda y selección de asistentes personales (secretariado, Personal Assistant, ExecutiveAssistant, TeamAssistant, Office Manager, recepción…) en un entorno bilingüe.

En VSSentendemos la creciente necesidad que existe de encontrar personal administrativo capaz de desenvolverse sin problemas tanto en inglés como en español.

El objetivo es facilitar los procesos de selección de personal administrativo para nuestros clientes y para nuestros candidatos, de forma personalizada y a medida.

Nuestros clientes y candidatos se encuentran distribuidos en un amplio rango de sectores (principalmente despachos de abogados, banca, consultorías, inmobiliaria yPrivateEquity en España).

Si es usted un empleador en búsqueda de personal, por favor haga click aquí.

Si es usted un candidato en busca de oportunidades laborales, por favor haga click aquí.

 

Current Opportunities

Bilingual Assistant Office Manager/Facilities Coordinator, Real Estate, Madrid

Our client, a leading multinational Real Estate firm is looking for a proactive, Bilingual Assistant Office Manager/Facilities Coordinator to work in their Madrid offices.

 This is a hands-on role with a wide range of responsibilities. Working within the Office Management team, these include:

  • Developing strong partnerships with suppliers, vendors and sub-contractors and assisting with the search for new suppliers
  • Manage company services such as: fitness & wellness, catering and nutrition, massages and transport whilst acting as the key contact for both employees and providers
  • Identifying opportunities to improve the current Madrid operation and making recommendations for site inspections and evaluations. All whilst ensuring that construction procedures, performance measures and provisions for a safe workplace are respected at all times
  • Analyse activities performed by competing firms in this area
  • Assisting with the planning and coordination of both internal and external company events, meetings and conferences 
  • Logging technical faults and overseeing office maintenance and repairs
  • Communicating between management and providers and to ensure works are executed to perfection with minimal disruption to the office
  • Maintaining and proposing emergency plans (e.g. evacuation, fire risk, after hours emergency plan and environmental safety) alongside the company Health & Safety Officer
  • Update and maintain precise records and official documentation in order to be published on internal web portals
  • Daily monitoring of the Madrid office to ensure cleanliness and general upkeep
  • Managing client contracts and ensuring that firm is compliant
  • Respond to requests in a timely manner, ensuring KPIs are consistently met
  • Assist on an ad hoc basis with all activities that fall under Office Management to ensure (assisting with reception and guest support, courier services, office equipment, maintenance, administrating building access passes, etc.)

Candidates must be bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree. They will ideally have at least 2-3 years’ previous experience in a project/facilities management capacity, preferably in the hospitality sector.

It is essential that the chosen candidate is capable of managing various ongoing projects with ease, must enjoy developing relationships and will be able to act as a key contact in the office.

Location: Madrid, Castellana

Salary: Dependent on experience

Timetable: Full time

Contract: Permanent

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting reference 443.

Bilingual Office Manager, boutique Investment Fund, Barcelona

Our client, a Barcelona based boutique Investment Firm is looking for a polished bilingual Office Manager to support their team and manage their Barcelona office.

Among others, duties will include: EA duties for the team such as agenda management, trips, transfers and expense reports, day-to-day management and administration of the office (liaising with building reception, managing office supplies, developing relationships with client EAs, organising meeting rooms, greeting visitors and call filtering), filing documentation electronically, organising materials for meetings, setting up international conference calls, videoconferences, data rooms, presentations, organising catering services, supporting the Head of Operations with any task as require and performing ad-hoc duties to ensure the smooth running of the Barcelona Office.

Candidates must be bilingual in English/Spanish, ideally have completed secretarial studies/have University Degree and dominate the Microsoft Office package. Candidates should have at least 3/4 years’ previous experience in the banking, consulting or legal sectors.

The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must show initiative and must ensure all administrative needs of this impressive firm are met.

Location – Barcelona, Diagonal

Salary – Competitive (+ discretionary bonus)

Timetable – Full time

Contract – Permanent (subject to 3-month trial period)

Incorporation – Winter 2019/January 2020

If you would like to apply for this role, please send a one-page copy of your English CV to info@victoriaselection.es quoting Reference 442.

Bilingual (Native English speaking) Personal Assistant to Managing Director & International Department, Madrid

Our client, an important trade association are currently looking for an experienced bilingual Personal Assistant to provide support to the Director of International Affairs, Managing Director & President. 

Responsibilities (among others) will include: full agenda management for the MD and ad hoc support to President, coordinating meetings and international travel for team (visas, accommodation, transfers), scheduling meetings with board, communicating with public administrations and regulatory bodies, gatekeeping and international call filtering, liaising with high profile association members and potential members, taking minutes, preparing correspondence in English, acting as first point of contact for high profile meetings, conference call set up, drafting business correspondence, preparing presentations, proposals and reports in English and Spanish, translations and proofreading in English, developing working relationships key contacts and providing ad hoc support as and when required.  

Candidates must be a native English speaker with a high level of Spanish, have relevant experience in the position and manage Microsoft Office at a professional level. It is essential that candidates hold a minimum of 5 - 10 years’ experience supporting senior management. 

The ideal candidate will have a meticulous eye for detail and be able to deal with sensitive information with the utmost discretion.

Location – Madrid

Salary – € 40,000-€ 50,000 + Benefits + Bonus

Timetable – Full time

Contract – Permanent (subject to trial period)

Incorporation – December 2019/January 2020

If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 439.

Bilingual Business Development Manager, Consulting firm, Barcelona (Sant Cugat)

Our client, an international specialist consultancy firm is looking for a driven Bilingual (Native English speaking) Business Development Manager to join their growing team.

Responsibilities (among others), will include:

  • Identify new business opportunities - including new markets, growth areas, trends, customers, products and services
  • Have a good understanding of the clients’ services and be able to advise potential clients about them
  • Become familiar with the technical & regulatory aspects of the business
  • Communicate new services to prospective clients
  • Develop a growth strategy focused on financial gain & customer satisfaction
  • Manage the client’s customer relationship management cycle
  • Generate leads & new business
  • Build long-term relationships with new and existing customers
  • Meet with customers/clients face-to-face or over the phone
  • Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business
  • Work strategically - carrying out necessary planning in order to implement operational changes
  • Discuss promotional strategy and activities with the marketing department
  • Attend seminars, conferences and events where appropriate
  • Contribute to marketing copy and promotional content
  • Transfer technical copy to user friendly trade articles (in English)

The selected candidate will be a Native English Speaker with a bilingual level of Spanish (this is essential as the office is 100% English speaking). They will hold a Life Sciences Degree, have at least 2 years’ previous experience in a sales/business development role and be comfortable writing in English. They should be able to work with both Mac , PC and Microsoft Office.

The ideal candidate will be personable, have exceptional communication skills, pay attention to detail and have a positive, flexible, “can do” attitude.

Location – Barcelona (Sant Cugat)

Salary – Competitive + Benefits

Timetable – 08.30 – 17.30h  (+ flexible working once trial period complete)

Contract: Permanent (subject to trial period)

Incorporation – Winter 2019/2020

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 440.

Bilingual Executive Assistant, Private Equity, Madrid

Our client, a global Private Equity firm, is currently looking for a motivated, Bilingual Executive Assistant to support various Associates across different business lines (Private Equity, Infrastructure and Real Estate). 

Responsibilities (among others) will include: managing the various Associates’ extensive agenda and travel arrangements (80% of workload) this includes worldwide travel, scheduling meetings across global time zones, management of complicated travel and trips (flights, hotel and coordination) conference calls set up across time zones, development of relationships with EAs of potential investors, current investors and worldwide team of in house EAs. Coordinating with European headquarters, organise materials for meetings (videoconference, iPad setup, data rooms, presentations) and providing ad hoc support as required.

Candidates must have at least 2 years’ experience working as an EA, ideally in the banking (M&A, legal or consulting sector). They must hold a strong University Degree and have an advanced knowledge of the Microsoft Office package (PowerPoint, Excel).   

It is essential that candidates are bilingual, as this role is predominately English speaking. Candidates must be proactive, assertive and energetic. They will grow to fully understand the private equity industry.

Location – Madrid

Salary – €30,000 + Discretionary Bonus + Exceptional benefit package

Timetable – Full time 09.00 – 18.00h

Incorporation – ASAP

Contract: Indefinite

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 434

Bilingual Paralegal, Boutique Law firm, Madrid

Our client, a growing legal firm are looking for a bright bilingual Paralegal to assist a busy, close knit, team.

Responsibilities (among others) include: Providing administrative support to fee earners, drafting and editing applications and cases, monitoring the cases and working to deadlines, proofreading legal documentation, reviewing contracts, formatting documentation, informing international clients about the status of the process, opening records both electronically and physically, preparing invoices, electronic and physical archiving and general administrative support.

Candidates must be entirely bilingual in English/Spanish, dominate the Microsoft Office package, hold a strong University degree and have at least 2 years previous experience in a Paralegal/Administrative role. The ideal candidate must be able to manage strict deadlines, have a keen eye to detail and be able to effectively prioritise a full workload.

Location – Madrid, Azca

Salary – €18k - €20k

Timetable – 09.00 – 14.00h / 16.00 – 19.00h

Contract – Permanent (subject to trial period)

Incorporation – Immediate

If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 435

Bilingual PA & Office Assistant, Consulting firm, Barcelona

Our client, an international specialist consultancy firm is looking for a polished Bilingual (Native English speaking) PA & Office Assistant to provide support in their Barcelona based office. 

Responsibilities (among others) include:

  • Acting as the front face of the company, in the office and through telephone and e-mail
  • PA to President & Managing Director (calendars, appointments, personal & business travel, liaising with domestic suppliers/housekeepers)
  • Organising all company travel
  • Managing all company suppliers
  • Sending couriers
  • Drafting standard operating procedures for internal processes
  • Maintaining all office supplies (kitchen, office equipment, IT, etc.)
  • Managing all admin processes for accounting purposes:
    • Supplier invoices & expenses
    • Staff credit card expenses
    • Petty cash
  • Managing use of company car by checking availability, managing calendar and ensuring km are correctly recorded; organising maintenance, refuelling and cleaning
  • Managing company subscriptions
  • Maintaining internal filing systems
  • Troubleshooting minor IT technical problems; liaising with external IT supplier
  • Monitoring monthly company mobile phone bill and reporting to Managing Director
  • Organisation of team building activities 2x per year
  • Covering for other admin staff when out of office
  • Taking on overspill of work from admin department
  • Maintaining a strong working relationship with other relevant departments, contributing to team building; liaising with internal staff at all levels
  • Any other duties as may reasonably be required and that fall within the scope and range of a PA/admin role 

The selected candidate will be a Native English Speaker with a bilingual level of Spanish (this is essential as the office is 100% English speaking). They will hold a credible degree, previous experience in a similar role and will be comfortable managing both Mac and PC and Microsoft Office. 

The ideal candidate will be efficient, proactive and discreet. A professional, pleasant approach is essential given that the selected will act as the “face” of this reputable firm.  

Location – Barcelona (Sant Cugat)

Salary – Dependent on experience + benefits (subject to trial period)

Timetable – 08.30 – 17.30h

Contract: 6 months + incorporation

Incorporation – Winter 2019 

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 436.

Bilingual Executive Assistant, Executive Search, Barcelona

Our client, a leading global Executive Search firm is looking to hire an Executive Assistant to provide unfaltering support to a Senior Partner.

Responsibilities (among others) will include: Managing the agenda, meetings and international travel for the partner, executive level clients and candidates (Board level, Presidents, Country Managers, Managing Directors) scheduling meetings with clients and candidates across different countries and time zones, compiling candidate reports in English and Spanish, ensuring the CRM system is up to date and monitoring processes from start to finish, preparing correspondence, engagement letters, NDAs and pitches in English, taking meeting minutes, welcoming & receiving visitors for high profile meetings gatekeeping and international call filtering, invoices and expenses,conference call and videoconference set up and develop working relationships with clients and candidates to facilitate searches for the partner.

Candidates must have an entirely bilingual level of English/Spanish, a relevant University degree and a professional level of Microsoft Office. It is essential that candidates hold a minimum of 3-5 years’ experience supporting a partner in a consulting/client facing sector.

The ideal candidate will personable, a natural networker, used to managing peaks of work and thrive working in an ever-changing work environment. They must be a team player, display extraordinary interpersonal skills and fully understand the importance of developing lasting business relationships.

Location: Barcelona

Salary: Dependent on experience

Timetable: 09.00 – 18.15

Incorporation: Winter 2019

Contract: Permanent (subject to trial period)

If you would like to apply for this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 429.

Bilingual Personal Assistant, HNWI, Madrid

Our client, an international HNWI based across various countries, is looking for an exceptional Bilingual (Native English Speaking) Personal Assistant to provide support from the Madrid based office.

Responsibilities (among others) include:

  • Complex agenda and inbox management, flights, visas, travel, personalised trips and private errands for family based in 3 countries, restaurant bookings, coordinating meetings across various countries and time zones
  • Ensuring the smooth running of the Spanish residence (maintenance, repairs, household staff, renovations, insurance, vehicles)
  • Liaising with other members of team across countries for private residences, property investment portfolio and business ventures
  • Review, translate (Spanish to English) and summarise legal and final documentation
  • Attend Madrid based meetings on behalf of the HNWI, produce summaries and act as a decision maker. Act as “eyes and ears” in Madrid
  • Researching potential projects and ventures, following up and monitoring progress and completion
  • Provide personal IT support (setting up devices)
  • Ensure the smooth running of both private and personal life

 The selected candidate will be a Native English Speaker with a bilingual level of Spanish. They will hold a credible degree and must have at least 5-10 years’ previous experience supporting a HNWI or Senior Director in an international environment. They must be able to manage both Mac and PC, Cloud Storage, Microsoft Office and filing systems.

The ideal candidate will be meticulously organised, able to deal with a large amount of information, be confident and exceptionally discreet. This is a full on position for an ambitious PA with energy. A “no task to big/small” attitude is essential as well the ability to grasp concepts quickly.

Location – Madrid

Salary – Competitive + Bonus

Timetable – Full time (Flexibility required)

Incorporation – Winter 2019

Contract: Permanent (Subject to trial period)

If you would like to apply for this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 425.

Bilingual Executive Assistant, Investment Fund, Milan

Our client, an international investment firm is looking for a polished bilingual Executive Assistant who can provide extensive administrative support for their team based in Milan.

Among others, duties will include: EA duties for the Managing Director and  investment team who continuously travel between Milan and Barcelona (agenda management, flights, accommodation, transfers and expense reports), international conference call set up across various time zones,  coordinating with the head Barcelona office and other European offices, developing relationships with client EAs, assisting with presentations, greeting clients, preparing office materials, filing documentation electronically, organise materials for meetings (videoconference, data rooms, presentations) organising catering services and acting as the “go to person” for ad hoc administrative requirements.

Candidates must be bilingual in English/Italian (Spanish a plus), ideally have completed secretarial studies/have University Degree and be comfortable managing the Microsoft Office package. Candidates should have at least 4/5 years’ previous experience, ideally in the banking or finance sectors.

The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must have the wherewithal to deal with top level clients.

Location – Milan

Salary – Competitive (+ discretionary bonus)

Timetable – Full time

Contract – Permanent (subject to 3 trial period)

Incorporation – Winter 2019

If you would like to apply for this role, please send a one page copy of your English CV to info@victoriaselection.es quoting Reference 426.

Bilingual Executive Assistant, Investment Fund, Barcelona

Our client, a Barcelona based international investment firm is looking for a polished bilingual Executive Assistant who can provide extensive administrative support to their busy team.

Among others, duties will include: EA duties for the team such as agenda management, flights, accommodation, transfers and expense reports (60% of workload), international conference call set up across various time zones,  coordinating with various European offices and developing relationships with client EAs, assisting with presentations, greeting clients (the chosen candidate will sit next to the current receptionist at the entrance of the office), preparing office materials, filing documentation electronically, organise materials for meetings (videoconference, data rooms, presentations) organising catering services and acting as the “go to person” for ad hoc administrative requirements.

Candidates must be bilingual in English/Spanish, ideally have completed secretarial studies/have University Degree and dominate the Microsoft Office package. Candidates should have at least 4/5 years’ previous experience in the banking, consulting or legal sectors.

The ideal candidate will be resourceful, motivated and demonstrate a “no task too big/small attitude”. They must show initiative and must ensure all administrative needs of this impressive firm are met.

Location – Barcelona, Diagonal

Salary – Competitive (+ discretionary bonus)

Timetable – Full time

Contract – Permanent (subject to 3 trial period)

Incorporation – Winter 2019/2020

If you would like to apply for this role, please send a one page copy of your English CV and one page Cover Letter to info@victoriaselection.es quoting Reference 423.

Bilingual Student Recruitment Intern - Victoria Selection & Search

Victoria Selection & Search is looking for a student intern to join our team in our Madrid office, just off the Castellana. This is an exciting part-time opportunity. It will be a hands-on position in an English speaking office.

Tasks (among many others) will include:

  • CV screening, scheduling candidate interviews
  • Scheduling of meetings and calls for consultants and candidates
  • Identifying potential business leads and contacting prospective clients
  • Carrying out research on market trends
  • Managing and update CRM system/database
  • Answering the telephone in English and Spanish and filtering calls
  • Welcoming candidates, attending registration interviews and follow up
  • Booking and preparing meeting rooms
  • Managing documentation with care
  • Formatting CVs
  • Assisting with MailChimp and SurveyMonkey
  • Assisting with ad hoc administrative tasks when required

The ideal candidate will be a motivated and ambitious individual who is bilingual in English and Spanish (the office language is English). They should be willing to learn, flexible and must be confident whilst speaking on the telephone.

Before applying, please ensure that your University is able to sign a placement agreement.

To apply for this internship, please send your CV to "info@victoriaselection.es" with "Bilingual Student Intern" as the subject.

Location – Madrid

Timetable – Part-time (09.30 – 14.30 or 14.30 – 18.30h)

Contract – Internship + Convenio (You must provide a University agreement)

Incorporation – Immediate

Should you wish to apply for this role, please send a motivation email and your CV to info@victoriaselection.es with the subject: VSS Intern. We look forward to hearing from you.